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D
Deadwood Al
December 30, 2024
Question

Size of GL # field?

  • December 30, 2024
  • 1 reply
  • 0 views

Somewhere I thought I read that the GL # field was 20 characters, but when I tried to enter 10010.01 I was only able to enter 10010.0!!!  So I entered 1001001 (without the period) and I was able to enter it, but the system only displayed "10010 Name of the account" ... no reference to the trailing two digits.  What gives here?

 

What I was trying to do was to create a sub-account under 10010 so that I would have 10010.01, 10010.02, etc.

 

I am restructuring the COA to reorganize things and implement classes to simplify the size of the COA. The former COA used 4 digits, so one solution is NOT to change my base account to 4 digits instead of 5. I have a document "Character limitations for fields in QuickBooks" and it says Account Numbers is maximum 20 characters. Why was I stopped at 7 characters? And why do only 5 of them display in the "Account" field (Supposedly account Number + Name)? Is it limited because of some obscure choice made somewhere in Preferences?  HELP!!

 

Thanks.

1 reply

K
KimberlyS
December 30, 2024

We appreciate you bringing this matter to this forum, Deadwood Al.

 

Please know that you can only enter a maximum of seven (7) characters for account numbers in QuickBooks Desktop. Since yours exceeded the limits and it was stated in the article entitled "Character limitations for fields in QuickBooks" that you can input up to 20 characters, I recommend sending feedback directly to our product engineers. They'll gather your comments and suggestions and might include them in future product updates, depending on how beneficial they are in improving your overall experience.

 

Here's how:

 

  1. Head to the Help menu at the top.
  2. Choose Send Feedback Online, then Product Suggestion.
  3. Enter your product improvement ideas once a pop-up window appears.
  4. Select Send Feedback.

 

On the other hand, all characters of the account number are displayed on your Chart of Accounts page along with the account name. Since you can only see five (5) of them, we can verify and rebuild your company data. This approach can help identify data integrity issues and relevant fixes to address them.

 

Moreover, you can scan these materials for further guidance on handling your chart of accounts to keep your data organized:

 

 

We're all ears in the Community for questions or clarifications about adding and managing charts of accounts in QuickBooks Desktop. You can keep sharing your queries through the Reply button below.

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