Stamps.com bulk purchase. Bill client from time to time. how set up as liability and reimbursement. How will it affect past reconciliations if added purchase as expense?

Welcome to the Community.

I'll help you record your purchase on stamps.com and bill your clients.

You can record it as a billable expense. It will track the purchase made and your bill for the client in QuickBooks Online.

Let's enable it first from the ⚙ icon.

Here's how:

1. Go to Settings ⚙, then select Account and settings.
2. Choose the Expenses tab.
3. From the Bills and expenses section, select Edit ✎.
4. Turn on the following:
   • Show Items table on expense and purchase forms.
   • Track expenses and items by customer.
   • Make expenses and items billable.
5. (Optional) Set up the following:
   • Markup rate
   • Billable expense tracking
   • Sales tax charge
6. Bill payment terms.
7. Select Save.

Then, enter the billable expense. Follow the steps below.

1. Go to + New.
2. Select the transaction (Bill, Expense, or Check) you want to create.
3. Choose the payee.
4. In the Category column, select the expense account for the transaction.
5. Enter the description and amount of the expense, then select the Billable checkbox.
6. In the Customer column, select the customer you want to bill for this expense.
7. (Optional) Enter and make sure the markup % is correct, then select the Tax checkbox or choose a tax agency if you want to charge tax.
8. Click Save and close.

Once done, add the billable expenses to invoices to reimburse the cost.

Here's how:

1. Go to + New.
2. Select Invoice.
3. In the Customer ▼ dropdown menu, select the customer you created a billable expense for. This opens the Add to Invoice window.
4. Choose Add on the billable expense you want to charge to your customer.
5. Click Save and close.

Here is an article for the detailed steps in recording a billable expense: Enter billable expenses in QuickBooks Online.

It will affect your past reconciliations if you make changes to the previous transactions. I suggest consulting an accountant to avoid messing up your books. If you don't have one, you can click this link: Find an accountant.

For future reference, here are some resources you can use:

• Invoices and payments.
• Expenses and vendors.

Don't hesitate to click the Reply button below if you have questions about managing bills and invoices in QuickBooks Online. I'm always here to help. Have a great day.