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S
Smiley
November 25, 2020
Question

Time Report Showing Notes

  • November 25, 2020
  • 1 reply
  • 0 views

I want to generate a time report and show all of the notes taken for each time entry. I made a report, but it only shows the first few words of the notes. I want to see what was worked on during each period of time and have a complete description of the work. How do I do this?

1 reply

AlcaeusF
AlcaeusF
November 25, 2020

Thanks for visiting the Community, @Smiley.

 

You can run the Time by Job Detail report in QuickBooks Desktop (QBDT). Then, add a Notes column to show the details that you need.

 

Here's how:

 

  1. In QBDT, go to the Reports menu at the top.
  2. Select Jobs, Time & Mileage, then Time by Job Detail in the drop-down.
  3. Click the Customize Report option at the upper left and proceed to the Display tab.
  4. In the Columns section, place a checkmark to Notes.
  5. Hit OK to refresh the report.  

 

I'm also adding these articles for further guidance about running and customizing reports in QBDT:

 

 

If you have any other questions or concerns, don't hesitate to leave a comment below. I'll be more than happy to answer them. Have an amazing rest of the day!

S
SmileyAuthor
November 25, 2020

Thank you, however, when I print the report it does not show the notes. What am I doing wrong?

katherinejoyceO
katherinejoyceO
November 25, 2020

Hello there, @Smiley. 

 

Thanks for following the steps provided by my peer. When the notes are added for each transaction, you'll be able to print it as well. 

 

Since it's not showing when you print it, let's perform some troubleshooting steps to help isolate the issue. We can run the QuickBooks built-in diagnostic and repair tools called Rebuild and Verify data utilities. These tools will repair and notify you of any possible data damage within the file. 

 

Here's how: 

 

  1. Go to File. 
  2. Select Utilities and Rebuild Data.
  3. Choose OK and follow the prompts to save a backup.
  4. Click OK once completed.
  5. Go back to File, then Utilities, and select Verify Data this time.

 

If QB detected no problem with your data, hit OK and double-check if the date is already correct. However, if it finds an issue, you will be prompted to Rebuild Now or View Errors. Choose Close, then perform the steps below. Here's how:

 

  1. Locate and check the QBWin.log or QuickBooks.log files.
  2. Scroll to the bottom for the most recent Verify information.
  3. Find the line that contains the LVL_ERROR, then check Top data damage errors in QuickBooks Desktop.

 

For more information about the process, consider checking out this article: Resolve data damage on your company file.

 

Let me know in the comment section if you have any other issues or concerns. I want to make sure everything is taken care of for you. 

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