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September 10, 2024
Question

Understanding Refunds for Voided Invoices

  • September 10, 2024
  • 1 reply
  • 0 views

I am trying to work out a solution to an issue I am facing with voided invoices. I have a moving service that my customers pay for and the prices varies based on the options. Sometimes we get the price wrong and the options wrong so I have been voiding the original invoice and issuing a new one with the correct information so that the. customer always has an accurate invoice. Then I take the unapplied payment from the original invoice and apply it to the new one. Then I issue a refund (through Merchant services) and a refund receipt through Quickbooks Online. The problem is that when I do this, it leaves the customer with a negative balance in my books? What is the right way to handle this?

For example, this customer account below shows an open balance of -$160.00. 

DateTypeNo.MemoAmountStatus
09/11/2024Refund1141 -160.00paid
09/11/2024Invoice1137 200.00paid
09/10/2024Payment  -360.00partial
09/10/2024Invoice1135Voided0.00void

1 reply

September 10, 2024

Hello there, JSmith151.

 

I can see that you posted twice in this forum. Please click the link to get redirected to the original post answered by my colleague:https://quickbooks.intuit.com/learn-support/en-us/other-questions/re-unapplied-cash-payment-income/0...

 

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