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H
HSS2
January 7, 2025
Question

Vendor and Freight Bill

  • January 7, 2025
  • 2 replies
  • 0 views

I receive mateirlas from one company, let's call it Company A. Company A does not ship my mateirlas to me, instead, I have Company B handle the freight, and they go to Company A, pick it up, and then bring it back to me. So for one order of my materials, I have two bills, one from Company A and one from Company B. Is there a way to create one singular bill on Quickbooks Desktop to show the costs associated for the materials from Company A, while inclduing the freight costs from Company B? both companies are paid separetly, but I feel like this would better reflect my true cost of goods sold.

2 replies

K
Kurt_M
January 7, 2025

I've got updates on the option you're trying to access inside QuickBooks Desktop (QBDT), @HSS2. I'll expand them below to help rectify this and add the freight costs from Company B to your transaction in Company A.

 

After reviewing the situation, I noticed that the option you're trying to implement is not possible within a single bill. If you're using the Enterprise version of the program, you can utilize the Calculate Landed Cost feature to incorporate the freight charges from Company B into Company A's invoice. This tool allows businesses to assign additional expenses beyond the purchase price to their inventory items, providing a more transparent and accurate perspective on inventory valuation and the cost of goods sold (COGS). For more information, please check out this page: Landed cost FAQs.

 

In case you're using the Pro Plus or Premier version and you wish to have the option to achieve this with the use of one bill, I recommend sending a feature request to our Product Development Team. They'll evaluate your suggestion and consider it for future program updates. Here's how:

 

  1. Access your QuickBooks Desktop company.
  2. On the top right corner, click the Help menu.
  3. Select Send Feedback Online and then choose Product Suggestion.
  4. Choose a Product Area and then enter a brief description of your feature recommendation.
  5. Add the necessary details and then when you're ready, click the Send Feedback button.

 

In addition, here's a reference to help you manage bills and expenses in QBDT: Pay bills in QuickBooks Desktop.

 

I'm always here to assist you whenever you need it! My goal is to make sure you have all the information necessary to tackle any QuickBooks-related issues. Feel free to comment below, and I'll get back to you. Take care!

Rainflurry
Rainflurry
January 8, 2025

@HSS2 

 

What @Kurt_M failed to mention is that unless you're using QB Desktop Enterprise tracking landed cost is a manual process in all other versions of QB Desktop.  Enterprise allows you to enter and pay the freight bill from Co. B (freight co.) and then allocate that cost to whatever items you want.  It's worth noting that you can deduct the cost of freight immediately if you're a small business as defined by the IRS ($25M or less in average gross receipts over the preceding 3 years).  If you add the freight cost to the item's cost, it's true that it gives you a more accurate COGS but it also generally reduces your expenses (freight cost is tied up in inventory), thereby increasing your net income and your tax liability.   

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