Skip to main content
D
danceatyourwhym
January 22, 2024
Question

View contractor's social security number in full

  • January 22, 2024
  • 1 reply
  • 0 views
I have set up several contractors and have entered their social security numbers but when I go to view or edit them, I only see last 4 digits. how can I see the full social security number?

1 reply

A
AbegailS_
January 22, 2024

Hi there, @danceatyourwhym. I'd be glad to share insights about viewing your contractor's Social Security number (SSN) in QuickBooks Online (QBO). 

If you're only seeing their SSN's last four digits on the Personal details section, then the option to show it all is unavailable under this page. However, I can provide another workaround to view its complete numbers. All you have to do is to prepare their 1099s and go to step three. Here's how:
 

  1. Go to Payroll and select Contractors.
  2. Click Prepare 1099s.
  3. Select Continue your 1099s.
  4. From the file 1099's page select the View 1099's I've already filed. 

 

You can refer to the screenshot below for your visual reference.

 

 

 

From there, you can take note of their tax ID and continue with your task.

 

I've also included these resources for additional reference in managing your contractors in QuickBooks. 

 

 

Please let me know if you have any other concerns regarding SSNs in QuickBooks. Remember, we're here to help you if you need further assistance related to QuickBooks. 

D
danceatyourwhymAuthor
January 23, 2024

Hi there, the instructions you provided work if one filed 1099s via QB before but I have not. So why would I not be able to see full SS number in the vendor details (especially since I a) entered it there originally and b) can see it eventually on the 1099 once I do file them)?  I can't even see the full number in the 1099 preview - just the last 4 digits. 

Thank you

JenoP
JenoP
January 23, 2024

Allow me to join the conversation and assist with getting the vendor information you need, danceatyourwhym.  

 

There's an alternative way to view a contractor's full SSN in QBO. You can open the Vendor Contact List report and customize it to add a Tax ID column. This report will display each contractor's complete SSN or tax ID number.

 

Let me walk you through the steps:

 

  1.   Go to the Reports menu and type in Vendor Contact List in the Search bar.
  2. Select the Vendor Contact List.
  3. Click Customize in the upper-right-hand corner and select Change columns.
  4. Check the box for Tax ID.
  5. Click Run report.

 

 

Let me also share a couple more resources for additional guidance when filing 1099s in QBO: 

 

 

Please let me know if you require any further assistance filing tax forms or completing year-end tasks, danceatyourwhym. The QuickBooks Community is always here to offer our support, so feel free to reach out again. 

Terms & ConditionsAccessibility statement