When creating purchase orders i enter the part numbers but when i email it to my vendors, the part numbers does not populate. i have to manually add it to the description

Ensure that the Print on Form option next to the purchase is activated so that the part number will appear when sending an email to your vendor, Johnny.

To verify if it's already turned on, navigate to the Custom Fields menu. That way, the part number will be visible when emailing the purchase order to your vendor. Let me show you how:

1. Go to the Gear icon and choose Custom fields under the LISTS section.
2. Select the Add Custom field tab in the left corner.
3. Enter a name in the Name field.
4. Tick the Purchase Order checkbox.
5. Turn on the Print on the form beside the Purchase Order checkbox to show the custom field on printed forms.
6. Select Save.

To add an accepted purchase order to a transaction for your vendor, see this link: Add purchase orders to expenses, bills, or checks in QuickBooks Online.

Also, you can visit this link to learn more about the reports you can use for your purchase orders: How to run purchase order reports.

Please reach out to me if you need further assistance. I’m more than happy to help. Take care!

Easy fix....In the edit product / service screen for any particular product, near the bottom is a field titled "Purchasing Information". This is the "description" field on a purchase order email to a vendor.

Simply use "SKU - Product Name" in that field when you create your products in quickbooks online and they will print on the purchase order email.