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casa3
June 26, 2020
Solved

When entering bills in QBO, how can I get info to print on the memo line when the screen says such info does NOT appear on printed checks?

  • June 26, 2020
  • 2 replies
  • 0 views
Original commenter did not share additional details
    Best answer by Steve_C

    Hi casa3. Thanks for your reply. I know exactly what you're looking for, just follow these quick steps and we'll get you right on track to printing your memos directly on the checks. 

    1. Go to Expenses, then select Expenses.
    2. Open the bill that has the memo you want to appear on printed bill payment check.
    3. Take note of the entire memo, I recommend to copy it (to paste later on the bill payment).
    4. Select Save and Close.

    Next, you'll need to print the check here's how:

    1. Select + New.
    2. Under Vendors select Pay Bills.
    3. Select the bill you copied the memo from.
    4. Enter the correct amount then select Save and print.
    5. In the Print Checks screen, select the Bill Payment (Check).
    6. On the Bill Payment screen, go to the Memo field and enter or paste the memo.
    7. Verify you have the correct Starting check #.
    8. Select Preview and Print then Print.

    Now you're good to go. Here's a great article if you want some more information on when the memo field will and won't print not print. Or maybe some more guidance on entering and paying bills. If you need anything else, just leave a reply and I'll get back with you. Have a great day. 

     

    2 replies

    R
    ReymondO
    June 26, 2020

    Hi there, @casa3.

     

    Since the memo details that you've entered in the bill doesn't reflect the bill payment window, we can reenter them instead.

     

    The only information that reflects from bill to bill payment window is the Payee, Bank/Credit account, Mailing address, Payment date, Ref no., and the transaction itself. This is the reason why the memo details don't reflect when printing the check.

     

    In addition, you can run the Bill Payment List report in QuickBooks Online. This way, you can check the bills that you've paid in QuickBooks. Just go to Reports and look for Bill Payment List report.

     

    Don't hesitate to tag my name in the comment section below if you have other concerns or questions. I'm always ready to help.

    C
    casa3Author
    June 29, 2020
    @ReymondO wrote:

    Hi there, @casa3.

     

    Since the memo details that you've entered in the bill doesn't reflect the bill payment window, we can reenter them instead.

     

    The only information that reflects from bill to bill payment window is the Payee, Bank/Credit account, Mailing address, Payment date, Ref no., and the transaction itself. This is the reason why the memo details don't reflect when printing the check.

     

    In addition, you can run the Bill Payment List report in QuickBooks Online. This way, you can check the bills that you've paid in QuickBooks. Just go to Reports and look for Bill Payment List report.

     

    Don't hesitate to tag my name in the comment section below if you have other concerns or questions. I'm always ready to help.

    Thank you for your response, Reymond; I appreciate your clarifying what details are transferred from the Enter Bills window to the Pay Bills window.  But, to rephrase my (still unanswered) questions: why does the memo field in the Enter Bills window NOT REFLECT ON THE MEMO LINE OF THE PRINTED CHECK? How can I get such information into the Enter Bills window? You say in your first paragraph that I can reenter that information instead.  Where do I enter such information?

    S
    Steve_CAnswer
    June 29, 2020

    Hi casa3. Thanks for your reply. I know exactly what you're looking for, just follow these quick steps and we'll get you right on track to printing your memos directly on the checks. 

    1. Go to Expenses, then select Expenses.
    2. Open the bill that has the memo you want to appear on printed bill payment check.
    3. Take note of the entire memo, I recommend to copy it (to paste later on the bill payment).
    4. Select Save and Close.

    Next, you'll need to print the check here's how:

    1. Select + New.
    2. Under Vendors select Pay Bills.
    3. Select the bill you copied the memo from.
    4. Enter the correct amount then select Save and print.
    5. In the Print Checks screen, select the Bill Payment (Check).
    6. On the Bill Payment screen, go to the Memo field and enter or paste the memo.
    7. Verify you have the correct Starting check #.
    8. Select Preview and Print then Print.

    Now you're good to go. Here's a great article if you want some more information on when the memo field will and won't print not print. Or maybe some more guidance on entering and paying bills. If you need anything else, just leave a reply and I'll get back with you. Have a great day. 

     

      M
      memo333
      November 13, 2024

      Its almost 2025, I don't even see any responses in 2024 to this same question.  This is total BS that you expect me to either enter checks one at the time or cut and paste.  Ridiculous.  I am tired of hand writing memos in the line and getting chewed out for not having the client information needed in the memo line on a printed check.  Thanks for nothing Online version. 

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