When vendors invoice us via QBO, I can pay using my checking account. I don't want the my team to be able to do this. I don't see a user role that restricts this.

We'll assist you in modifying your team's current user access rights inside QuickBooks Online (QBO), Alex.

In QBO, you can create a custom role and apply it to your team members inside the company file. It allows you to customize which aspect of your business is accessible to them. However, please know that this option is only available for QBO Advanced.

If you don't have the option to create and assign custom roles to users, you can consider changing their roles to Standard limited customers and vendors or Standard no access. These user rules restrict people inside your company from accessing banking-related tasks, bookkeeping tasks, and more. In case you wish to proceed, we'll outline the steps to get you going:

1. Access your QuickBooks Online company.
2. On the top right corner, click the Gear icon and select Manage users.
3. Select the Users tab, then find the user you want to edit.
4. Click Edit from the Action column.
5. Choose from the existing custom or QuickBooks roles.
6. Select Save. If you edited permissions after selecting the role, you’ll be asked to save a new custom role. Enter a Role name and description, then select Save Role.

For more details, please see this page: Add and manage custom roles.

Moreover, here are some articles to learn more about roles and access rights as well as the usage limits inside QBO:

• User roles and access rights
• Learn about usage limits in QuickBooks Online

We highly encourage you to post here again or comment below if you need a helping hand managing users inside your company file. As always, our team is around to assist you right away. Keep safe.