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edavis8199
January 15, 2019
Question

Why doesn't the vendor "Name" in the journal entries I created get applied to the vendor's transactions?

  • January 15, 2019
  • 19 replies
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Original commenter did not share additional details

    19 replies

    JamesDuanT
    January 15, 2019

    Hello edavis8199,

     

    If you want to create a journal entry and use it as a payment for the vendor's transaction (Bill), you'll need to debit the Accounts Payable account. Let me show you how:

    1. Open the journal entry.
    2. Debit the Accounts Payable account.
    3. Credit the other affected account
    4. Enter the correct vendor name in the NAME column.
    5. Click Save and choose Yes to confirm the action.

    Then, here's how you can apply it to a bill (as an example):

    1. Open the bill and click the Make payment button.
    2. In the Bill Payment window, enter the Bank/Credit account and the Payment date.
    3. Under the Outstanding Transactions section, mark the bill you want to pay.
    4. Under the Credits section, mark the journal entry.
    5. Click Save and close.

    If you need more help with this, any additional details would be much appreciated. Thanks in advance!

      Rustler
      Rustler
      January 15, 2019

      @JamesDuanT

      Need to read the question, your reply is no help

        mpclaud0910
        May 31, 2019

        I agree...  would like to see the Journal Entry with the Vendor name in the Vendor List.  I run a vendor report and it is there why not on the list?

          Rustler
          Rustler
          January 15, 2019

          Because journal entries are brute force accounting.

          QB is not designed to be used with journal entries with some very rare exceptions.

           

          the vendor transaction list shows bills entered for that vendor, no bill no transaction to list.

           

          Journal entries should be the exception when using QB, they often do not work as you think they should, and  when you use inventory type items they never work for inventory. It is much better to use the forms on the home page the way QB is designed to be used.    Journal entries also bypass accrual/cash reporting, and will not show on many reports.

            Byter
            February 15, 2019

            Maybe this deserves its on thread.  If so I will move it.

             

            I have a situation where an employee used a personal card for some business expenses and many personal expense.  I am using a suspense account for the amounts the firm paid towards that credit card.  I was planning to Journal Entry  Credit Card Payments Suspense - Credit / Proper Expense Account for Expense - Debit.  The idea is that anything left over in the Credit Card Payments Suspense after JE all business expenses is compensation to that employee. (Another JE to zero out the Suspense account).

             

            But using JEs this way in QBO is not showing as a payment to the vendor  under vendors lookup for the reason  youl explained.  So I wonder, is there a QBO way to accomplish what I am after?

             

            Thanks for any tips you have.

              Rustler
              Rustler
              February 15, 2019
              @Byter wrote:

              Maybe this deserves its on thread.  If so I will move it.

               

              I have a situation where an employee used a personal card for some business expenses and many personal expense.  I am using a suspense account for the amounts the firm paid towards that credit card.  I was planning to Journal Entry  Credit Card Payments Suspense - Credit / Proper Expense Account for Expense - Debit.  The idea is that anything left over in the Credit Card Payments Suspense after JE all business expenses is compensation to that employee. (Another JE to zero out the Suspense account).

               

              But using JEs this way in QBO is not showing as a payment to the vendor  under vendors lookup for the reason  youl explained.  So I wonder, is there a QBO way to accomplish what I am after?

               

              Thanks for any tips you have.

              The absolute simplest way to handle this, is to total up the amounts the employee spent on the business and write him a check, in the check detail list the business expenses and enter an explanation in the memo block about reimbursement.

               

               

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