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slemen
Dec 2, 2018 1:28 PM UTC
Solved

WIll quickbooks work with an Equipment rental company? If so how do you set up rental equipment?

I currently use Quickbooks Enterprise. We are starting a new company that will rent equipment. Can quickbooks handle this? If so how do we setup the rental equipment?

 

Thanks,

Scott

qbteachmt
qbteachmtAnswer
Dec 2, 2018 5:39 PM UTC

Your rental equipment is managed as Service items, or Noninventory Items, because that links to the Rental Income account

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5 replies

qbteachmt
qbteachmtAnswer
Dec 2, 2018 5:39 PM UTC

Your rental equipment is managed as Service items, or Noninventory Items, because that links to the Rental Income account

slemenAuthor
Dec 2, 2018 6:30 PM UTC

As a service item or a non-inventory item can equipment be tracked? Example Machine 1 is out on rental and Machine 2 is in stock.

 

Thanks,

Scott

qbteachmt
qbteachmt
Dec 3, 2018 1:59 AM UTC

It's all trackable, including using the specific item on Sales Orders to manage reservation dates, as long as you get higher than QB Pro. For Pro, you would use Estimates, not SO.

KDZZACK
Sep 14, 2019 2:46 PM UTC

Scott (slemen),

 

Were you able to get QB's to work with your equipment rental company?

Thanks,

Zack

joekmangum
Feb 14, 2020 5:24 AM UTC

Running your equipment rental business with QuickBooks can be very beneficial from a financial and accounting perspective as the customization of reports and ease of use is really second to none. However, inventory tracking for rental or (service/non-inventory) items is a bit tricky and requires a lot of work around and double data entry if you try to do it directly in QuickBooks.

 

Instead you may want to consider an add-on software/plugin to QuickBooks that uses the service/non-inventory items on your invoices to track when those items are scheduled to be out of stock (or "rented") and when they will become available again. One such product is https://adelielogistics.com. You can check it out and hopefully it helps accomplish what you're trying to do with QuickBooks.

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