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L
LievreRouge
January 26, 2025
Question

Applying a curtomer deposit to an invoice

  • January 26, 2025
  • 1 reply
  • 0 views

Hello,

 

I am in the hospitality business.

When customers book a stay in our hotel, we request that the total amount be paid upfront.

We use Stripe to collect those payments and we receive weekly direct deposits.

These are recorded as lump sums into an account we created called client deposits.

 

Once the client checks in, we then create an invoice. I am looking for a way to pay off this invoice via the client deposit account I created.

 

I cannot seem to figure this out without creating journal entries to move the funds from the deposit account.

 

Any insight or help would be appreciated.

 

 

1 reply

J
JamesM4
January 27, 2025

Hi LievreRouge, 

 

Glad to have you reach out to us here. I'm happy to learn you're using the program to help manage your income and expenses for your business. I'll be glad to provide information about handling invoice payments in a way that aligns with what you've described above. 

 

I see you benefiting more by looking into our feature called Progress Invoicing. This feature enables you to split an estimate into as many invoices as you need. Instead of asking for full payment at the beginning of the project, you can invoice customers for partial payments. I encourage you to check out this helpful article for more info on how to: Set up and send progress invoices in QuickBooks Online. Give this a try and let me know how you make out. 

 

In case you have other questions, feel free to reach back to me.

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