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April 4, 2024
Question

Can expenses be linked to invoices and bank transactions simultaneously?

  • April 4, 2024
  • 2 replies
  • 0 views
I have incoming payments from a company, but they also charges fees. They deduct their fees from the payment, but I still have to report the entire gross earnings before their deductions, then also have to detail their fees charged and the GST associated with the fees.

So I have created invoices for the gross earnings, and expenses for their fees/GST. But when linking the payments from the imported bank transactions, I can only link them to the invoices and not the expenses. So the invoices show balances owing, and the expenses show outstanding. If I can link each expense to the associated invoices, then both overall balances will be nil.

2 replies

April 4, 2024

Hi there, 

 

Glad to have you reach out to us in the Community. I'll be happy to share more info and help steer you in the right direction so you can continue to get your work done faster using QuickBooks. 

 

In order to link invoices to expenses, you'll have to use billable expenses. Here's an article that shows you how to: Enter billable expenses. The article shows you how to add billable payments to invoices on Step 3 in the article. Let me know how you make out as you browse through the article. 

 

In case you need additional assistance I encourage you to contact our support team so they can assist you further. Here are our contact details: 

  • Schedule a Callback or start a Chat: click (?) in the upper right in QuickBooks Online > enter "Contact support" > choose Contact Us > provide a brief summary > select Let's Talk > choose Get a callback or Start a Chat.
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  • Support hours are from Monday to Friday between 9 a.m. and 8 p.m. ET.

Feel free to keep me posted on how you make out. Enjoy the rest of your day. 

April 4, 2024

Thank you for your response, however I do not have Plus, only Essentials, and it appears I would require upgrading to Plus to accomplish the steps in the article you linked. At this time, I have no use for any of the other features that this upgrade would bring, but it would end up costing me more money monthly.

 

If there are any other solutions that would work with what I currently have, it would be appreciated.

May 6, 2024

Yes, bank transactions and invoices can be connected to expenses. As your paycheck is being processed, get in touch with us @ [scam phone number removed] to help identify the reason for this.