Hello smollstub13,
I appreciate that you've taken some time to explain what you're trying to accomplish in QuickBooks Desktop with your daily sales summaries and the bills for the business. I like the idea of being able to handle all of those details in one transaction. With what you've got here, I can shed light on why the transaction isn't working out the way you're expecting it to.
When you're working with a daily sales summary, the program recommends using a sales receipt. The sales receipt is used to show the income for the day in various areas, which is why you're not able to include an accounts payable line with that transaction or enter data that's for a bill. The sales receipt is an income transaction for customer payments, whereas accounts payable and bills have to do with vendors.
With that in mind, these transactions should be handled separately. Use the daily sales to account for the money coming in from customers, whether paid by cash or otherwise, then create a bill or multiple bills to account for bills paid. When you pay the bill, you can select the Method and Account you'd like for the payment.
I've got a couple of Community articles here about working with bills in QuickBooks Desktop, then I'll also direct you how to find an in-product article for accounting for daily sales.
As for that daily sales article I mentioned, here's how you can find that.
- Select Help from the top menu in QuickBooks Desktop.
- Choose QuickBooks Desktop Help.
- Click the Help tab, then the Search button.
- Use keywords like "daily sales" to find related articles.
- Click an article to read it.
The one I was looking at in particular that gives step-by-step guidance is called Entering daily sales summaries. Feel free to take a look at that one and the others available if you'd like.
I hope that helps clear this up. Don't hesitate if you have further questions.
