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March 19, 2022
Question

Hello, we usually have deductions before tax, how do I make deductions on an invoice pls?

  • March 19, 2022
  • 1 reply
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We rent some of our equipment from our client and the cost of that is deducted on our invoice before we get paid. We used to create a row on Excel for that. How do I do that on QBO? Thanks.

1 reply

Jen_D
March 19, 2022

Hello there, @-bolttelecommuni.

 

I can share the steps to help you add a reduction to your customer's invoice. For this, you can create a new item then add it to the invoice. Here's how:

 

  1. Go to the Settings ⚙ menu, and then Products and Services.
  2. Select New.
  3. Choose between Non-inventory or Service for the type.
  4. Add description in the Name field. 
  5. In the Sales price/rate field, enter the discount as a negative amount. Leave it blank if you will enter different reductions next time.
  6. From the Income account ▼dropdown menu, select the Discounts given account that QuickBooks created when you turn on the discount setting.
  7. Select an appropriate tax rate so that the discount is nontaxable.
  8. When you’re done, select Save and close.

 

Once done, add this to the invoice as another line item. Make sure to put a negative amount so the invoice total is reduced.

 

I've added a few related links for you:

 

 

Visit us anytime for other feature or general concerns about the program. I'll be more than happy to help you, especially for this invoice topic. Have a nice week ahead!

March 22, 2022

A nice detailed answer!

I would suggest mapping the Item to the appropriate expense acct (ex. equipment rental), and it may actually be taxable.

Another idea is to have a subtotal line after the sales items and before the deduction, so easier to differentiate the rev/exp when posting on their end.