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pondball
May 18, 2020
Question

How do I add inventory items without a PO?

  • May 18, 2020
  • 1 reply
  • 0 views

We import shipments with a variety of items, all different prices in £. The COG these goods are determined by both the supplier cost, the shipping, and customs charges. We send PO's to the company separate from QBO and figure out the actual COG in a Numbers SS. 

 

Setup of starting inventory was easy enough, however we have a large shipment that has arrived with ie 20 different items with a large variance in cost per item. I would like to be able to add the current items from this shipment to existing inventory items. None of the articles or videos I have found clearly outline how to do this in QBO online (Canada). I have inventory tracking engaged and it seems to be working as it shows negative stock for some items we have already invoiced out.

 

Suggestions?

1 reply

AddieC
AddieC
May 18, 2020

Hi there, 

 

Tracking inventory in QuickBooks Online is an awesome way to stay organized with your business bookkeeping. I know how important it is to be able to enter new inventory items at their own unique cost. I'd be happy to explain how you can use inventory tracking in QBO, and where to look for further assistance. 

 

Here's a few articles that may help get you on the right track:

It sounds like your situation is a bit unique, and when using a third-party PO system, you may need to set things up to align your specific account. I'd recommend reaching out to our tech support team so an agent can review how things have been set up in your account. That way, they'll be able to provide the most appropriate advice moving forward. 


Cheers. 

P
pondballAuthor
May 18, 2020

Thanks Addie

I thought my setup might be a little different. I've been through those links a number of times and can't get a grasp of how they would apply to my international trade situation.

Will contact tech support as you suggest.

dan

P
pondballAuthor
January 4, 2021

Just to review.

• Initial inventory was input during setup and the first shipment of the year.

• Second shipment was input using inventory adjustment - I trust this was acknowledged as an expense when I paid the bill from the supplier even though I didn't use a PO at my end?

• A third shipment arrived (without using a PO) however I did not input the items using inventory adjustment. Can I post a PO for the date prior to when I started selling some of the items, and, more importantly will it get posted without sending it to the supplier this time? I already have their bill and have paid for it but feel if I can write a PO for that shipment it will integrate better into QBO.

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