How do I show back ordered items on a sales invoice to a customer?

Hi there kathleen-precisi,

Thanks for reaching out about your back-ordered items. QuickBooks Online is a great tool able to help you keep track of sales and expenses transactions so you know the amount of profit for your company. I can provide some information about invoicing back ordered items.

There are a couple of ways you can deal with invoicing backordered items. If you want to have your customer pay for the total of all the items including the ones that are back-ordered, you can just create the invoice as normal, but add in the description of the line that the item is back-ordered, or a certain quantity is back-ordered. 

If you want to only have them pay for the items on hand, you can create a line item for the product, with only the quantities on hand, and add a description that the remaining items are to be invoiced later. You can also add a line item for all the items, including the quantity of stock on hand and not on hand, then add another line item for the items back-ordered with a negative quantity with a message in the description saying that there is a back-order and will be invoiced later.

If you have any other questions, feel free to reach out here.