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A
ambermillwork
September 19, 2019
Question

How do you close a old estimate?

  • September 19, 2019
  • 1 reply
  • 0 views
Client did not proceed with estimate and estimate is a year old so how do you close it?

1 reply

L
LauraAB
September 19, 2019

Hello ambermillwork,

 

Welcome to the QuickBooks Online community! It's great to have you here with us. I'll go over how to close the old estimate in your books.

 

Estimates are non-posting transactions that allow you to send information to a customer to give them an idea of what the product or service will cost them. From an estimate, you can create an invoice, and you can change the status of the estimate to show it's been accepted, rejected, or closed. Here's how to change it to closed.

 

  1. Hover over the Sales menu on the left.
  2. Choose Customers.
  3. Click the customer in question.
  4. Find the estimate.
  5. Click the down arrow in the Action column.
  6. Choose Update status.
  7. Choose Closed from the drop-down.
  8. Click OK to save.

This can also be changed by opening the estimate up and changing the status drop-down under the customer's name. It's pretty easy once you know how to do it! For your reference, here is our article about estimates: Set up and use estimates

 

Let me know if you have more questions. I'm here to help!

D
Diane18
September 23, 2019

I am using Premier Professional Services Edition 2019 R8P.  I don't have an Action column or a down arrow to update status.  How would I close old estimates?

L
LauraAB
September 23, 2019

Hi Diane18,

 

Thanks for sharing which product you're using. The above instructions are for QuickBooks Online, which is why you're not seeing the steps outlined there in Premier. Here are the options in your version of QuickBooks.

 

The first option is to mark the estimate as inactive. It's as simple as clicking the option Mark As Inactive from the transaction screen when you're looking at the estimate. Marking it as inactive keeps it in your books, but doesn't factor the numbers into reports. You can also go back and make the estimate active again if you'd like. Just reopen the transaction and click the Mark As Active button to do so.

 

The second option, if you don't need or want to keep a record of the estimate, is to simply delete it. To do this, click the Delete button on the estimate form. This will completely remove the estimate from your books.

 

I hope that helps. Enjoy your week!

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