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How to create an invoice with partial payment request?

Forum|Forum|7 years ago
March 12, 2019
6 replies
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Hi,
i'm invoicing customer with terms as "50% deposit, balance due on delivery".
in order to give customer a more clear idea about the payment terms, i have to attach a statement along with invoice so they won't get confused about the payment terms.

my question is, how to create a invoice as below:

item: taxation book    $50
HST:                             $0.00
total:                             $50.00
deposit due:               $25.00

thanks and any answer will be helpful!!!

regards

QuickBooks Desktop

Best answer by arkvalleyinfo

you could create an invoice   bill the $ 50

then in the description field of the invoice you could

List the Payment terms
              50%   due on receipt of invoice   $ 25.00
              50%   due upon delivery                  25.00

A

arkvalleyinfoAnswer

you could create an invoice   bill the $ 50

then in the description field of the invoice you could

List the Payment terms
              50%   due on receipt of invoice   $ 25.00
              50%   due upon delivery                  25.00

M

MarkaccountingtutorAuthor

thanks a lot.
i still have some questions on invoicing in this way: first of all, will this be leagally assure that the invoice will billing the customer correct amount(two payment requrement in one invoice)? second, what will be the next step? for example, if the customer paid the first deposit, do i need to issue another invoice state that they have already paid $25.00?

regards and thanks for your kindly help~!

S

shoshifein

I had this same problem, and couldn't find the answer anywhere. This might be a recent addition to Quickbooks, but I stumbled on it.

Edit > Preferences > Jobs & Estimates > Company Preferences > "Do you do progress invoicing?" - YES

I

idg55

We started using this progress billing option, but I hate that it breaks up the item quantity not just the dollar value, so we end up with half items in inventory which I really hate. Even though it shakes out after the final invoice, it just looks messy. I find this silly. Anyone find how to stop this?

P

Panta242

Good afternoon,

Do you know how I can insert on all my invoice a down payment of 30% ? So the clients will know what he has to pay to statrt the job.

Thanks

A

arkvalleyinfo

Another way would be to set up a "sale Item" that you insert couple of lines down in the Invoice I have many various no value sale items for various reasons from "happy birthday", "Closed for vacation from X to X" " Import and export data and information some countries require" etc. too my catch all sale item called "type info here" so when your processing Invoice just type in "item" column - type info here t ab to description column back space and insert what ever you want.

N

NEVER

Instead of an Invoice, I would create a Sales Order or Quote for $50.00 + applicable tax, requesting 50% Deposit (or $25.00) These are both Non-Posting transactions that don't affect your finances.

When you receive the $25, use the Receive Payments to record it. This will create a Credit in the Customer's account.

When you fill the order, turn the Sales Order into an Invoice with the current date and apply the $25 Credit, The balance owing will be $25 + Tax on $50.00. Your Sales and Taxes are now both accurate.

D

Diane18

Here's an article that I refer to when I receive deposits on jobs that haven't been invoiced yet. You can state the terms in the body of the Sales Receipt. Maybe this will help you too.

https://quickbooks.intuit.com/community/Manage-customers-and-income/Manage-upfront-deposits-or-retainers/m-p/261551?advanced=false&collapse_discussion=true&filter=location&location=category:community-ca&q=UPFRONT%20DEPOSITS&search_type=thread

C

cmay1

Problem NOT solved. This is a work around.

N

NEVER

You didn't specify a problem - or even post a question. What is a workaround? what is the problem?

C

cmay1

Sorry to confuse; I thought I was commenting on a thread started by hongfeimark, that asked the question "How to create an invoice with partial payment request?" -That is my question, but was also anticipating instruction on how the customer can make a partial payment on-line?

Fyi, mostly this would be for the purpose of a down payment.

It is already possible for me to take a partial payment from my customer if I process the payment. To do this I locate a box on the Receive Payment page to the right titled "Amount received" and change this value. However, if I email my customer the invoice I want them to have this same ability to adjust the payment amount.

By and large the simplest way to work around the customer's inability to adjust the amount received is for my customer to hand over their payment information in person, or over the phone so I can process the payment myself.

Thanks for your interest impossible, but I really just have a gripe that this function does not exist, and I know that many are waiting for it to be implemented.

A

AHelgy

I've seen a lot of good ideas mentioned above, but each of them have their own problems. Progress invoicing makes inventory management messy. Line items for partial payments reduce the clients open balance and subsequently your A/R reports. The line items used as payment term descriptions seems like a good way to go, but I believe the best method for managing 50/50 payment terms is simply to change the due date. The initial invoice has a due date set to whenever you need the deposit. This is between you and your client. It can be same day, it can be 1 year out. Doesn't matter. If the client wants to pay in full instead of half down, perfect!

However, if the client pays half down as you have requested, then go into the invoice, change the due date for when the remainder of the invoice is due, and resend the invoice to them. This will show them a reduction in the amount due (by however much they paid) while at the same time showing in your A/R that the remaining balance of their invoice isn't due yet.

I know this doesn't perfectly address the OP or some of the commenters, but considering the limitations of the system, this is the best way that I have found.

O

omanager43

None of these work-around answers (such as progressive invoicing, receiving partial payments and then changing due dates, or even a 'comment' type of line-item) answers the OP inquiry of QB allowing for PAYMENT TERMS of "50% deposit, balance due on delivery". Is there a way to set this up IN THE TERMS list? Only thing I can see for customizing PAYMENT TERMS is to allow for a discount if paid by certain dates or within a certain number of days. I don't want to discount it, I want 50% up front, and the remaining balance due at time of completion of job/delivery of goods/performance of service.

AddieC

Hi omanager43. In QuickBooks Desktop, there isn't a way to set up terms like this. If you're still in the 'requesting' stage for the deposit, you can consider creating an estimate and specify when the deposit is due using the Customer Message field. Once you receive the deposit, you can then create your invoice.

If that's something you'd like to explore, here's how the deposit will be handled in QuickBooks Desktop: Manage upfront deposits or retainers.

If you have any further questions, I'd encourage you to get in touch with our tech support team.

Cheers!

S

STEVIE SMITH

I have figured out how to use Progress Invoicing. This was super helpful. You can create multiple invoices from one estimate. So you can create your first invoice and set the amount to be paid. Example: 25% of all lines, will create a 25% deposit.

Hope this was helpful to someone.

https://quickbooks.intuit.com/learn-support/en-us/help-article/invoicing/set-send-progress-invoices-quickbooks-online/L0Ymm6WjR_US_en_US?_its=JTdCJTIydmlkJTIyJTNBJTIyYThmN2U1MWYtMWZhMS00YTgyLWJmMjItMjE2M2U1OGFkZDI2JTIyJTJDJTIyc3RhdGUlMjIlM0ElMjJybHR%2BMTY4MDI3NzU3M35sYW5kfjJfOTU1NThfc2VvXzc2M2ZmMjkwNWMzNzM1ZDRjNzg4YTFkZWM2MjM4ODA2JTIyJTJDJTIyc2l0ZUlkJTIyJTNBMTUyNjMlN0Q%3D

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