How to write an invoice with a deposit

Great question, and thanks for joining us here in the QuickBooks Community, ebos_bosdesignbu!

If you'd like to record a partial payment towards an invoice in QuickBooks Online, you can simply do so by adjusting the dollar amount on the Receive Payment you create.

To do so you can:

1. Click the (+) New icon
2. Choose Receive Payment
3. Enter the desired customers name at the top
4. Select the invoice by checking the box on the left-hand side 
5. In the 'Payment' column on the right, enter the partial payment amount
6. Then you can click Save and Close

Then when you go to the invoice list, or the customers transaction list, the status of this invoice will change to 'Partial', showing that there's been a partial payment to the invoice total. From there, you can send reminders to the customer of the remainder that's due on this invoice by locating the invoice in their transaction list, clicking the drop-down arrow in the 'Action' column, and choosing to 'Send Reminder'. Then if or when the customer makes another payment on the invoice, you can follow the steps above to record the additional amount they've paid. 

For more information about recording invoice payments in QBO, you can visit: https://quickbooks.intuit.com/learn-support/en-ca/help-article/invoicing/record-invoice-payments-quickbooks-online/L4ZadDW7F_CA_en_CA?uid=l4eak48l.

Please feel free to reach out with any other questions you have, and we'd be happy to help!