I need to create an invoice I can not make one because my customers last invoice was over a year ago. But the payment was less than a year ago Can i create a invoice?

Hi Jf10,

Running your business comes with tons of different scenarios regarding invoicing and receiving payments. QuickBooks Online has been designed to help make each situation simple to account for in your books, giving you the flexibility you need. I'd be happy to explain what to do if you need to record a payment on an invoice created over a year ago.

For an open invoice, you're able to apply a payment towards it regardless of when it was created. Here's how to apply a payment: 

1. Select + New.
2. Select Receive Payment.
3. Select the name of the customer from the drop-down menu.
4. From the Outstanding Transactions section, select the transactions that you’d like for QuickBooks Online to calculate. As you select these items, the payment total will change.
5. Select the payment method.
6. Enter the Reference no. and Memo if applicable.
7. You can either deposit the money to your chequing account or to the Undeposited funds account.
8. Select Save and close.

The way this payment will affect your reporting will be based on which accounting method you're using. If you're using Accrual accounting, the profit for this transaction will show up in the previous year that the invoice was created in. If you're using cash accounting, the profits will report based on the payment date.

If you're running into any issues applying your payment to last year's invoice, please reach out to our tech support team.

Cheers.