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bcschoolsports
March 22, 2023
Question

I would like to record a payment to a supplier that was paid by a credit card not on our books to avoid duplicate pmnt

  • March 22, 2023
  • 1 reply
  • 0 views
The Executive director has a credit card attached to our business, but it is in his name.  He would like to pay some invoices with it.  I am worried that the invoice will not be listed under the supplier and could be paid in duplicate if an invoice is mailed to the office.  Is there a way to record the payment in Quickbooks Supplier account without affecting the supplier balance?  Do I have to add his Credit Card as an account on our books?  The name on the card is not our business name.  Thank you

1 reply

A
Amanda-B
March 22, 2023

Hi bcschoolsports,

 

It's great to see you reaching out here. Although paying for business expenses with personal funds isn't recommended, we understand that things happen from time to time. QuickBooks Online is a dynamic program that enables you to record this type of transaction, so your books remain aligned. I'd be glad to help!


To get started, you'll want to record the business expense with a Journal Entry. Once you've completed this step, you need to record how the funds will be reimbursed. For your reference, here's a helpful article to guide you through the steps.  If you require additional assistance, please contact us directly.  We'd be happy to work with you in real time and help you complete the process in a timely fashion. You can reach out to us by following one of these methods:

 

Schedule a Callback or start a Chat: click (?)Help in the upper right > type and enter "Contact support" into the QB Assistant > click Contact Us > explain your situation > click Let's Talk > choose Get a callback or Start a Chat.
Social Media: Facebook and Twitter

 

If you have any other questions, feel free to reach out here.

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