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WildwoodTreasurer
October 23, 2019
Question

Money assigned to correct line

  • October 23, 2019
  • 1 reply
  • 0 views

Hi. I am the Treasurer for my Community Association.  I have an invoice that is for several different programs. 

 

For example my invoice is for Soccer, Dance and Yoga. I received payment for soccer.  The money is being split across all three. This doesn't work well for me.

 

How do I make QuickBooks credit a specific line?  

 

Thanks

 

1 reply

J
JamesM
October 23, 2019

Hi there,

 

It's good you're involved with various programs including health and fitness for the Community. I know how things can easily get mixed up managing everything at once and I'd be happy to share some insights on this.

 

If you're creating an invoice for different programs, any payments applied to it will affect the total balance and not just one of the items on the invoice. Another option would be creating a single invoice or each program. Feel free to ask further questions if you prefer taking this route. Since you manage different departments/programs, I recommend taking a look at Class/Location tracking offered on the QuickBooks Online Plus subscription. 

 

Class/Location tracking allows you to get specific insights you need to plan ahead. You can use classes to track your transactions by departments, product lines, or any other meaningful segments in your business. So when it’s time to run reports, you have a clear picture of each segment’s financial health. Here are the steps which show you how to set this up. 

 

To turn on:

  1.     Click the Gear icon.
  2.     Select Account and Settings.
  3.     In the navigational bar, click Advanced.
  4.     Select Categories.
  5.     Check off Track classes to turn on class tracking.
  6.     Click Save and then Done.                             

Here's how to set up classes:

  1.     Click the Gear icon and All Lists.
  2.     Select Classes. ( You can also add locations by selecting Locations.)
  3.     Click the New button.
  4.     Add the name of the class or location and click Save.

To add class tracking to payroll:

  1.     Click the Gear icon.
  2.     Under Settings, select Payroll Settings.
  3.     On the Setup Overview page, click on Accounting under Preferences.
  4.     If prompted, Click Customize. If not, scroll down at the bottom of the screen to see the Classes section.
  5.     Select the option that will best fit your preference for class tracking.                          

To learn more about class tracking, here's a recommended article: Get started with class tracking in QuickBooks Online.

 

Let me know if you have other questions. I'll be happy to help. 

 

 

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