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M
MelRae
September 16, 2020
Question

Square: Invoice, Payment, Deposit

  • September 16, 2020
  • 1 reply
  • 0 views

Home inspection company.  Accept payments via Square - linked to Quickbooks.  We create invoice with customer's real name and details.... Then when payment received from square there are two entries for the amount.  How do I 'match' the payment to the invoice with the customer details - and get rid (or handle) of the 'third' entry?

1 reply

J
JamesM
September 16, 2020

Hi MelRae,

 

Making sure you're recording your transactions the right way helps prevent errors in your books. I'll be happy to share more information about matching the payment to the invoice.

 

QuickBooks is designed to help reduce the number of manual tasks by offering a variety of helpful tools and resources. If the invoice you're working with is still open, I recommend receiving the payment first, then matching it after. If the two entries amount to the correct total you'd need to make a deposit  for the invoice payment and on the Add funds to this deposit section as an expense account. If there's a fee involved, you'd have to enter the negative amount for the fee.

 

I encourage you to reference the helpful article with more info: Categorize and match online bank transactions in QuickBooks Online.

 

In case you have questions, I suggest contacting our support team using this link. Otherwise, feel free to leave a comment below. I'll be on standby. 

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