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Jenny04
January 27, 2025
Question

1099 Filing

  • January 27, 2025
  • 1 reply
  • 0 views

I filed my 1099's on 1-13-25 with e-file through QB Online.  I am wondering if there is any place to confirm that the State filings were in fact done.  I says accepted under the status, but no indication if for IRS or State.  Please help.  Thanks!

1 reply

I
Ivan_G
January 27, 2025

The e-filed state and federal tax forms in QuickBooks Online (QBO) Payroll can be tracked through the Payroll Tax Center, but separately identifying if the IRS or your state accepted them varies, Jenny. I'll share the steps on how you can review your forms and how to confirm if they're approved by both agencies.

 

To double-check your currently filed forms, follow these steps:

 

  1. Navigate to the Payroll menu, then Payroll tax.
  2. From the Filings tab, Filter the page to show your 1099 Form. If the Status is Accepted, it means they've been received and validated by your tax agency.
  3. You can also scroll down to the Done section and see its Status beside the tax name.

 

For reference, here is the list of filing statuses and what they mean or indicate:

 

  • Not Transmitted: You've done your part, but we haven't sent it to the IRS, state, or local tax agency yet.
  • Transmitted: We've submitted the form, but the agency hasn't processed it yet. The handling time for the IRS and the state could take a few weeks.
  • Accepted: The agency has received and accepted the form.
  • Rejected: The receiving agency has received and denied the form. When this happens, kindly review the rejection letter emailed to you for the specific reason.

 

Please know that some states may not require separate 1099 filings, relying instead on the federal filing. It means that confirming (separately) if the state or the IRS approved the forms varies.

 

You'll receive an email notification from the IRS, and if applicable (depending on your state), you'll also receive a confirmation from your state. If not, you can check the IRS or state agency's website to verify. You can also consider contacting the agencies directly.

 

To learn more about reviewing your current filings in QuickBooks, access this link: Check the status of your payroll tax payments or filings sent through QuickBooks Payroll.

 

You might also check out this article once you want to track your historical tax filings and payments: View your previously filed tax forms and payments.

 

Should you have more questions about tracking your filings in QBO, hit the Reply button, and we'll get back to help you out.

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Jenny04Author
January 28, 2025

As I stated, it says accepted, but no where does it indicate by whom.  I wish it would say IRS and State have accepted.  There also is no place to print just the recepient copy.  I can download all 4 copies, but don't see a place to select which copy I would like to print as I selected I would mail my own recepient copies.  Thanks.

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JanbonN
January 28, 2025

Hello Jenny04, I'm here to address your concerns about 1099 forms in QuickBooks Online (QBO) and provide detailed clarifications.

 

To begin, since the form's status is Accepted, it indicates that the IRS has successfully received and processed your form. You'll receive email notifications updating you when your state has received the form. It's important to note that some states do not require separate 1099 filings as they utilize the federal filing directly.

 

To have the ability to see which agency had received the form in your status, I recommend sending direct feedback to our product engineers for them to analyze and add this to future updates.

 

To send your request:

 

  1. Go to the Gear icon.
  2. Select Feedback.
  3. Enter your comments or product suggestions.
  4. Tap Next to submit.

 

Since you've already downloaded all four copies, please open the file to identify the recipient's copy. Please note that when you download the file, all copies are combined into a single document, and you can't choose to download a specific copy. Once you've located the recipient's copy, you can manually select that page for printing. After printing, you can distribute the copies as needed.

 

Moreover, to enhance your QuickBooks experience, consider collaborating with our QuickBooks Live Expert Assisted team. These financial professionals specialize in streamlining processes and providing tailored advice to meet your business's unique needs.

 

Additionally, you can run payroll reports to gain a comprehensive overview of your employee and business finances.

 

Please let us know if you have other questions about your 1099 filing in QBO, Jenny04. We're here to help you in any way we can.

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