Automated payroll tax filing/payments and a manual tax payment

Hello,

We recently hired our first employee on 11/1/2024 and finished our first quarter of payroll taxes.  We are set up for this to all be automated for our Federal, Minnesota State, and Unemployement filings.

Through this process we found that the Minnesota State filing is quarterly, but we need to make monthly payments (deposits).  At the end of the quarter, the filing must match the deposits.

We made our State filing with a manual payment in the full amount that was due.  On the payroll side in QBO, it found this payment as a manual payment and I was able to mark it as "Paid".  On the Banking Transaction side, it created a transaction for review and to assign to an account.

My questions are:

1) with the payroll side being marked as "Paid", it appears that it has moved this amount out of our liabilities account so it has already recorded this payment transaction, am I thinking of this correctly?

2) If I assign and confirm the bank transaction, would this lead to a duplicate entry in the tax expense paid?

Basically I am trying to figure out how to get the payroll side to talk to the bank transaction side and not be a duplicate entry somewhere.

I hope this makes sense, any thoughts on this??

Thanks!

Jessica