How to record paid Estimated Tax Payment

Let me clear up the confusion for you, @mikelu9661. 

Based on your scenario, it looks like you're a self-employed individual. You can write checks to record the paid quarterly estimated tax payments using QuickBooks Online (QBO). However, this may not be the right product for you. Rest assured that I have another QuickBooks product that fits your self-employed needs. It's necessary to record the taxes to make sure your tax info is accurate. 

First, I'd suggest checking out the features of QuickBooks Self-Employed (QBSE). This software will help you track your business-related transactions. Also, you can make quarterly estimated tax payments from there. Then, file your Schedule C along with your annual tax return (1040). For more information, visit this article: QBSE Overview. 

Once reviewed, I recommend signing up for a QBSE account. After that, you can record your estimated tax payments in the program in three ways. I'll guide you how. 

For the first option: 

1. Go to Taxes from the left menu. 
2. Set the year. 
3. Select the Quarterly tab. 
4. Choose the quarter you want to mark the tax payment for.
5. Click Find your estimated tax payments beside Don't see your payment?. 
6. Check off the tax payment.
7. Hit Mark as tax payment.

The screenshot below shows you the first five steps. 

Second, let's go to the Transactions tab to check your business spending transaction. Then, manually assign its category from Taxes & Licenses to Estimated Taxes.

Third, if you printed a tax payment coupon, we automatically match the spending transaction when it appears in our system. Please take note that we don’t count estimated taxes as “paid” when you print it. For more details, check out this article: Schedule C: Estimated Taxes. 

If you want to pay the taxes electronically, you'll have the option to pay directly to eftps.gov or within QBSE. For detailed steps, see the Make payments online section through this article: Estimated Taxes.

Your estimated taxes will appear on the Tax Summary and Tax Details reports. These won't show on the Profit & Loss report. To learn more about this, see the Estimated taxes section through this article: QBSE Schedule C Categories Breakdown. This link provides you more information on where the other accounts will appear on various reports in the software.

Moving forward, you may cancel the QBO account once you've verified that QBSE suits your self-employed needs. This ensures you won't have duplicate subscription charges. 

I'll be right here to help if you need further assistance. Have a great rest of your weekend, @mikelu9661. 

If you have quickbooks setup to take bank feeds then you can setup a rule so that when you make the estimated tax payment to the IRS or to the State Revenue quickbooks will record your payment in a balance sheet account.

If you don't have quickbooks setup to take feeds then you can simply use the Expense or Cheque function to record your payment.

If you need anything, feel free to contact me [email address removed]