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Maine FMLA deduction beginning Jan 2025

Forum|Forum|1 year ago
October 14, 2024
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Good morning,

QBO handles my taxes and in January the Maine FMLA will come into play. Base on our employee count we are a small company so the total payout for the employee is half of 1% of wages. We have one employee who works in Florida and one in Alabama and we pay state taxes (where applicable) in those states for both employees.

1. Does this mean that only employees who we pay state taxes for in Maine will be included in this deduction?

2. You handle our payroll taxes. Is there anything I will need to do prior to January 1st so we will be ready for this deduction?

Thank you

QuickBooks Online Payroll

Best answer by Mark_AG

I appreciate your quick response, Lisa.

Let’s address your questions one by one to ensure you’re prepared for the upcoming changes.

1. Accessing Payroll Compliance Tax and News Alerts: When will I see this information in Payroll > Compliance > Payroll Compliance Tax and News Alerts?

The information regarding state-specific payroll compliance changes, such as the Maine FMLA deduction, is generally updated by QuickBooks to ensure compliance with state regulations. Typically, such updates are rolled out close to the effective date of the new laws, but it’s also advisable to keep an eye on this section regularly.

2. Updating Payroll Settings for Maine FMLA Deduction

When will I be able to see this in QuickBooks Online?

QuickBooks Online will integrate the necessary payroll updates to comply with new regulations, including the Maine FMLA deduction, in a timely manner. You will be notified through the Payroll Compliance Tax and News Alerts section, but also possibly via direct notifications through QuickBooks. QuickBooks Online Payroll Compliance will have to wait for the official document before implementing an update to avoid massive problems.

Additional tips:

While we don't have direct information on when they're updated in the article, it's best to regularly check Payroll Compliance Tax and News Alerts for updates.
Contact the Maine Department of Labor or visit their website for finalized guidelines and ensure you stay compliant with the upcoming regulations.

Additionally, you may find these resources helpful:

We’re here to ensure your QuickBooks Online experience is compliant and effective. Feel free to leave a reply if you have further concerns about QBO Payroll.

Clark_B

Let me provide details about the deductions for employees in different states and ensure your payroll is set up smoothly for the upcoming changes, @Lisa2112.

To begin, QuickBooks operates in accordance with the State and IRS regulations. Typically, payroll taxes such as state and local withholdings are determined by the employee's residence and work location, with variations in calculation and reporting based on the specific laws of each state. Furthermore, some states have reciprocity agreements. You can refer to the article on multistate employment payroll situations to determine if such an agreement exists between the states where your employee works and resides. In the meantime, I suggest reaching out to your state agency to confirm whether employees working in different states are subject to the deduction and to understand any necessary documentation required before tax filing.

For future reference, you can access this article to understand federal W-4 forms and learn how to print a blank W-4 for your employees using QuickBooks: Enter federal form W-4.

Thanks for notifying us about the Main FMLA deduction and multistate payroll concerns, @Lisa2112. If you have further questions or require assistance, please don't hesitate to come back here in the Community,

L

Lisa2112Author

I will look into this question with my state but I do have a few additional questions.

1. When will I see this information when I navigate to Payroll>Compliance>Payroll Compliance Tax and News Alerts? This deduction begins in January.

2. I am assuming there will need to be an update to Payroll setting where I need to make choices due the below explanation of how this tax is paid. When will I be able to see this in QBO?

For calendar years 2025-2027, the combined contribution rate is set at either 0.5 or 1 percent of
wages based on the size of the employer. Employers with 15 or more employees will contribute
1 percent of wages and may deduct up to half of the contribution from the employees’ wages.
Employers with less than 15 employees will contribute 0.5 percent of wages and may deduct the
entire amount from the employees’ wages.

Thank you

M

Mark_AGAnswer

I appreciate your quick response, Lisa.

Let’s address your questions one by one to ensure you’re prepared for the upcoming changes.

1. Accessing Payroll Compliance Tax and News Alerts: When will I see this information in Payroll > Compliance > Payroll Compliance Tax and News Alerts?

The information regarding state-specific payroll compliance changes, such as the Maine FMLA deduction, is generally updated by QuickBooks to ensure compliance with state regulations. Typically, such updates are rolled out close to the effective date of the new laws, but it’s also advisable to keep an eye on this section regularly.

2. Updating Payroll Settings for Maine FMLA Deduction

When will I be able to see this in QuickBooks Online?

QuickBooks Online will integrate the necessary payroll updates to comply with new regulations, including the Maine FMLA deduction, in a timely manner. You will be notified through the Payroll Compliance Tax and News Alerts section, but also possibly via direct notifications through QuickBooks. QuickBooks Online Payroll Compliance will have to wait for the official document before implementing an update to avoid massive problems.

Additional tips:

While we don't have direct information on when they're updated in the article, it's best to regularly check Payroll Compliance Tax and News Alerts for updates.
Contact the Maine Department of Labor or visit their website for finalized guidelines and ensure you stay compliant with the upcoming regulations.

Additionally, you may find these resources helpful:

We’re here to ensure your QuickBooks Online experience is compliant and effective. Feel free to leave a reply if you have further concerns about QBO Payroll.

L

Lisa2112Author

Good afternoon, now that the Maine PFML is up and running I have my account number. However, when I try ti enter it under payroll settings I get the error message

You cannot change the ME PFML Account Number for this company because you have enrolled in ME EFT. If you have received a new ME PFML Account Number, please contact customer service for assistance.

I have contacted your support department and there has been no resolve. Where do I go next with this? Please do not point me back to calling support. I have done enough glances and smart looks to last a lifetime on this problem. What needs to happen to get this fixed?

A

Anonymous

I appreciate your patience as we address your issue, and I recognize how convenient and time-saving it is to have the account number changed in your payroll settings, Lisa 2112.

Please know that we're going to escalate your case to our Next Level Help team. They will review your comments in the Community as well as review your recent cases with support, and you can expect to be contacted by an expert within 1-2 business days regarding next steps.

Refer to this article for detailed information about the Maine Paid Family Leave Program: Learn about Maine's new Program Paid Family Leave program.

Furthermore, you can visit this article for future help on how to add or change your employees' work locations in QuickBooks Online Payroll: Set up and manage work locations in QuickBooks Online Payroll.

We're still available if anything comes up in the meantime. Just visit this forum anytime, and we look forward to supporting you.

F

FL2007

I am experiencing the same issue when trying to add my account number.
"You cannot change the ME PFML Account Number for this company because you have enrolled in ME EFT. If you have received a new ME PFML Account Number, please contact customer service for assistance."

L

Lisa2112Author

I had to call support, and they did it on the back end.

When will I be able to see this in QuickBooks Online?

When will I be able to see this in QuickBooks Online?

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