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T
TuskersKC
February 26, 2025
Question

Payer’s state was changed due to recipient moving out of state starting 2025.

  • February 26, 2025
  • 1 reply
  • 0 views

We had two contractors move after the first of the year. They were never paid while they lived in the state they currently now live. Their 1099 NEC now shows the payer state for the new state instead of the one we are in that they were actually paid from. How can I get this corrected? 

1 reply

JenoP
JenoP
February 26, 2025

 

An incorrect address on a 1099 form does not require you to submit a corrected version, TuskersKC. Let me provide some information to address your concerns about amending 1099s.

 

The IRS does not consider address modifications as a valid reason for 1099 corrections. More details about this are discussed here: Correct or change 1099s in QuickBooks.

 

If the form was returned or was not received by the contractor, you'll want to print a copy of it. Here's an article as a guide: Print your 1099 and 1096 forms.

 

If you e-filed the form through QBO or QuickBooks Contractor Payments, your contractor will have access to it in their account.

 

You can share these steps with them:

 

  1. Sign in at https://accounts.intuit.com/app/sign-in?app_group=QBMoney&asset_alias=Intuit.payments.
  2. Go to Incoming forms.
  3. From the customer dropdown, select the customer who sent the 1099.
  4. Select View from the table or download the 1099.

 

Let me also share this article in case you need to take out withholding from vendor payments: Deduct federal backup withholding from contractors.

 

Feel free to ask if you have more questions about using QuickBooks. We're here to help and will gladly provide assistance whenever you need it.

T
TuskersKCAuthor
February 26, 2025

I don’t think I was clear with my dilemma. The state/payer’s state, box 6 on 1099-NEC, shows the recipient’s state, DE, and not the state of our organization, MO. They moved in January 2025 to DE, so in order to be sure they received their 1099’s on time, we used their new address. Delaware wants us to fill out a state form, but they don’t need it, Missouri needs that information. See my dilemma?

C
CamelleT
February 26, 2025

Thank you for the clarification, Tuskers. Let me discuss the specifics below regarding the 1099 corrections.

 

First off, it's important to note that the IRS does not recognize address changes as valid corrections for 1099 forms.

 

To address this matter, if you have the option to correct the form within QuickBooks Online (QBO), you can update the information and print the 1099 form with the correct state details. Then, submit it to the State of Missouri. However, if you don't have the option to correct it, you can use the information from QBO to fill out a pre-printed 1099 form and manually input the necessary details.

 

Additionally, I'll share this resource to guide you in viewing your 1099 vendors, payment totals, accounts, and other details: Create 1099 reports in QuickBooks.

 

If you have other questions about handling 1099 corrections in QBO, feel free to click the Reply button below. We're always here to help you out.

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