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T
Tours
April 30, 2025
Question

Washington State Cares Fund and Paid Family Leave

  • April 30, 2025
  • 1 reply
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We just switched to QuickBooks Online and I noticed when doing a preview of our W-2's that the Cares Act and Paid Family Leave are not broken out separately anywhere.  I checked with the QuickBooks help desk and they say it is not required to show the breakout on the W-2's at this time so they don't do it.  

 

Does anyone have a recommendation of a supplemental software that does do it, or do you just run a separate report for each employee at the end of the year to show the total of their contributions?

 

Thank you,

 

Desiree

1 reply

M
mv32
April 30, 2025

Hi, @Tours. While the ability to show an individual breakdown of Washington State Cares Fund and Paid Family Leave is unavailable on the W-2, yes you can generate a report to show the year-end total of the employees' contributions. Let me guide you through the process of running this report.

 

You can utilize the Payroll Summary by Employee report to display the total employee contributions for both the Washington State Cares Fund and Paid Family Leave. Be sure to set the reporting date to This Year to capture all relevant data. You won't have to separate the data for each employee since it can be separated by toggling the Row and Column buttons below Export.


 

Here's how:

  1. Click the Search icon on the upper right.
  2. Type "Payroll Summary" in the search field.
  3. Choose Payroll Summary by Employee.

  4. From the Reporting period field, select This year.

  5. Hit Apply.

 

To locate the specific contributions for the WA Cares Fund Employee, press Ctrl + F, enter "Cares" and press Enter. For WA Paid Family and Medical Leave EE contributions, either type "Medical" or the full item name to view the total contributions. You can also click the Export button to print or save it as a PDF file.

 

For recommendations regarding supplemental software that explicitly provides breakdowns for Washington State Cares Fund and Paid Family Leave on a W-2, consider consulting with your accountant or explore options in the Apps menu. Navigate to Find apps, and enter 'W-2' in the search field to discover suitable software preferences.

 

For more detailed information about the entries on your W-2 and how QuickBooks populates it, please refer to this article: Understand QuickBooks W-2.

 

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If you are interested in customizing and automating your reports, you can find this article valuable: Customize reports in QuickBooks Online.

 

Please let us know if you require further assistance in getting the totals for your employee deductions, liabilities, and contributions in QuickBooks, Tours. We are here to help anytime you need us.

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