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Deadwood Al
February 9, 2025
Question

What am I missing here??????

  • February 9, 2025
  • 2 replies
  • 0 views

I've attached a screen shot of the "Map vendor payment accounts" and in all honesty, I think this method is one of the dumbest things I've seen from Intuit. But in this perhaps I am missing a simple solution ....

Note the circle drawn around the "Account" number. This shows

 ** Numbers that are NOT in numerical sequence. This makes for an error prone way of trying to assign 1099 flags

 ** ALL of the numbers shown here have been INACTIVATED because I have restructured the GL COA to simplify processes and implement Class Tracking. In my mind, INACTIVE numbers should no longer appear in this list.

 

Am I simply missing the way to reorganize this listing into numerical sequence? If so, how?

 

I get that once assigned, changes mid-year aren't a good idea. However, once 1099's have been filed for a year, then changing the 1099 flag assignments shouldn't present a problem. In our case, whoever originally assigned these flags must have had a fair amount of drink before starting or a heavy-dose of medicinal goodies, as we have income accounts as well as expense accounts flagged for 1099's, and we need to make changes.

 

If there is a way to simplify this, please share. And I pray that someone in Intuit finally wakes up and changes this process to allowing a flag to be set in the Chart of Accounts maintenance screens where it belongs!!!

    2 replies

    FishingForAnswers
    FishingForAnswers
    February 9, 2025

    @Deadwood Al  Well, for a starter, this website appears to have eaten your attachment.

      D
      Deadwood AlAuthor
      February 9, 2025

      Well, let's try actually attaching it. Forgot I had to be "signed in".....

       

        BigRedConsulting
        BigRedConsulting
        February 12, 2025

        Yes, the 1099 feature is rather lame.

         

        It can also be destructive. For example, if you have your accounts all mapped and accidentally click the "report all payments" box, it immediately updates your account and there's no cancel - which is very un-QuickBooks like.

         

        It just generally doesn't look like or act like QuickBooks. I've no idea why Intuit built the little monster. It was fine before. Probably better.

        L
        LouiseG12
        February 11, 2025

        Even if an account is designated as inactive, any financial transactions linked to a specific vendor will still be recorded for 1099 reporting purposes, Deadwood. Let me share some insights about mapping your vendor payments account.

        In QuickBooks Desktop (QBDT), despite the status of an account being inactive, all entries related to a vendor are meticulously tracked and documented. This detailed monitoring ensures that activities from dormant accounts remain traceable and adhere to necessary tax documentation standards.

        This thorough supervision process is essential for upholding tax reporting standards and for documenting transactions. It enhances financial transparency by ensuring that all records are accurate and readily accessible for tax purposes.

         

        Moreover, if you find any discrepancies in your 1099 forms or require adjustments, this guide will take you through the necessary corrections to ensure your tax documents are correct: Correct or change 1099s in QuickBooks.

         

        Maintaining precise and compliant financial records is crucial for our operations, Deadwood. Should you have any further questions or need additional clarification, please don't hesitate to contact us. We are committed to ensuring transparency and compliance in all our financial processes.

        D
        Deadwood AlAuthor
        February 12, 2025

        to LouiseG ....

        Even if an account is designated as inactive, any transactions linked to a specific vendor will still be recorded for 1099 reporting purposes, Deadwood. Let me share some insights about this matter.

         

        I also would like to share some "insights" ... Unless I am completely mistaken, if an account is "inactive", QB won't allow transactions to be posted to it. Correct? Or will QB allow inactive accounts to have "activity"????  If I am correct, then there is no point in displaying inactive accounts in the screen where the 1099 flag is assigned (or unassigned).  The idea that there SHOULD be an option to display inactive accounts IF the user CHOOSES to do so isn't a bad idea, but to FORCE ALL USERS to have to scroll through all kinds of accounts that may or may not be active (there is no identifying which are inactive right now) is a terrible waste of time ... oh, that's right, QuickBooks doesn't really care how much time users waste doing idiotic things as long as QB Team Members don't have to! For all the good things about QuickBooks ... and there are many ... there are also some glaring weaknesses and poor designs that exist because ... my opinion ... the system is designed by people today who have no concept of what really happens in the real world, and thus, can't design a system with efficiency and time considerations in mind.

         

         

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