Question

How do I print a BILL PAYMENT STUB in quickbooks online?

Forum|Forum|7 years ago
October 16, 2018
13 replies
0 views

I need to run a Bill Payment Stub report to send with checks, I am using quickbooks online. I do not want to have to write several checks to vendors every time I have to pay them. I ran this all the time in the desktop version. This seems like a no brainer to have this option in the online version. I work for several different companies and they all need this feature.

QuickBooks Online

R

Rasa-LilaM

Hi there maurine,

Thanks for using QuickBooks Online as your accounting provider.

QuickBooks Online strives to provide a better customization experience. I encourage sending feedback to our Product Development Team to consider adding the Bill Payment Stub Report to a future update.

Here's how to share your ideas and suggestions:

Click the Gear icon.
Select Feedback.
Enter your feedback and suggestions.
Click Next.
Select Feedback for the Category.
Click Send message.

Alternatively, you can pull up the Transaction List by Vendor report show all the items on a Bill Payment Stub. For more in-depth instructions with running and customizing the report, check out this article: How do I print more than 14 lines in the voucher section of my check?

Thanks for sending your ideas to our engineers. If you need any help working with QuickBooks Online, click the comment box below. I'll be right here to assist you further.

G

Goingbackwards

That's your answer? How many dev people do you have working at Intuit? You should have a print option on every page.

K

klea1

I have been a Quickbooks ProAdvisor and used Quickbooks Desktop since 1999! Every single time I "have" to use Intuit's Online product I have to call them because this software is a piece of crap! I have never in my life seen such an inadequate program. Something that should be so simple becomes a huge process and must be sent to "engineering". It usually comes back that you can submit a request, what a joke!

Recently there was some odd $1600 balance off of reconciling AFTER I already reconciled. It took a call to Intuit 2 hours for them to tell me that I need to do a journal entry to remove it because it was a...wait for it...BUG inside Quickbooks Online. This is what the higher ups told him and that I am to do a journal entry to remove it?? Wow, just...wow!

I will not take on a new client if they insist on using QBO because I am the one that has to waste so much time using it. Sorry Intuit but your online program is not "simplified". It is dumbed down. Most CPA's and bookkeepers feel the same way as I do. They don't just dislike Quickbooks Online but they hate it. It is a joke. I would NEVER suggest using it. In fact I remove all new incoming clients off of it and put them on Desktop!

R

Rasa-LilaM

Glad to see you here in the Community, Goingbackwards.

I appreciate your thoughts about having the Print option available on every page in QBO. If you'd like to add this, I’d recommend sending your thoughts directly to our Product Development Team.

They'll look into this further and may consider in a future update. You can send product suggestions by following these steps:

Click on the Gear icon.
Select Feedback.
Enter your feedback and suggestions.
Click on Next.
Select Feedback for the Category.
Choose Send message.

To learn more about new features being added every month, you can check out our blog at: https://quickbooks.intuit.com/blog/whats-new/.

If you have any questions about working in QBO, keep me posted by leaving a comment below. I'm here to answer them.

D

dan10

This is a garbage response. Many people including myself have been asking for this feature for years.

Completley agree

What's the problem? When you print a check for a Bill Payment, there IS a Bill Payment Stub, in fact 2 of them, one to keep and the other to go with the check

C

CVD

But only a certain number of lines will fit. Example I'm printing out a check covering 20 something invoices and only 13 are showing on check. How will the client know which invoices I'm paying?

M

MaryGraceS

Hello there, CVD.

Thank you for sharing your thoughts in the QuickBooks Community about printing bill payment stub in QuickBooks Online.

Currently, the bill payment stub can only show up to 13 bills and line 14 summarizes the rest. Only the vendor's name, check amount, and the check date will show up when you print the stub.

As a workaround, you can run the Transaction List by Vendor report that shows all items on a Bill Payment Stub.

Here's how:

On the left pane, select Reports.
Search and select the Transaction list by Vendor report.
On the upper right corner, click Customize.
From the General section, change the report period to All Dates.
From the Filter section, change the Last Modified Date to the date the check was entered in QuickBooks Online.
From the Transaction Type section, select Bill.
From the Vendor section, select the vendor from the drop-down menu.
Choose Run Report.

For additional information on this, I recommend the following article: Print more than 14 lines in the voucher section of my check?

We take our customer ideas into consideration when looking for product improvements. I’ll be sure to share your thoughts with our engineers to see if this feature will be available on the next updates.

Also, as what @Rasa-LilaM mentioned, you can send your suggestions straight to our Product Developers through QuickBooks or go to the QuickBooks Online Feature Requests site.

Please know that I'm only a post away if you need additional assistance about printing bill payment stub in QuickBooks Online. I'll be happy to help you out.

G

graceconsultingus

Hello;

I may be way late on this, however you can run a "Bills and Applied Payments Report" Filter by Vendor, and Date.

This may be a new report, so forgive me if you have already figured this out.

A

abluhm23

This is the best solution, thank you!

R

Rubber Man

I feel your pain and I figured out how to do it. After you have created and printed the cheque, go to the supplier you paid and click on Transaction List. You should see the Bill Payment (cheque) for the cheque you just created. Click on it. Then at the bottom of the page click on Print or Preview. Click on Print Remittance Slip - and this is basically the exact same thing as a Bill Payment Stub and will display all the items you paid on the cheque. You can print and send it with your cheque.

A

abluhm23

I don't have this option on QB online, which is mind boggling!!!!

C

ChristieAnn 11

Hi there, abluhm23.

Welcome back to the QuickBooks Community. . Please know that we always make great efforts to deliver customer satisfaction at all times and address the concern as soon as possible. With this may I ask for additional details on which option are you referring to? I appreciate any further details so I can provide exact instructions on how to fix the issue.

For now, adding this article to further guide you in effectively managing your business using QBO: Help guide for QuickBooks Online. It contains topics about advanced accounting, banking, and payments to name a few.

Let me know if there's anything else you need help with. Know that I'm always here to help you anytime. Take care and keep safe!

G

goofyboarda

Bills & Applied Payments Report under What you Owe section.

A

abond85

This was by far the best solution I've read. I simply customized the suggested report to show what vendor I need and I removed the memo column. Super easy. Thanks!

T

tsxflorida

Agreed. Can not do it and is a pain. I can only put 12 invoices I am paying on one check.

A

AileneA

Hi there, @tsxflorida.

Our engineering team is working hard to develop the product updates and enhancement.

It is always our mission to deliver customer satisfaction and quality service.

In QuickBooks Online, the bill payment can only show up to 13 bills line and 14 summarizes bills line.

I recommend to check this article: Print more that 14 lines in the Bill Payment Voucher.

You can also visit our QuickBooks Blog. We share recent happening and future developments of QuickBooks.

In the Meantime, you can run the Transaction List by Vendor report that shows all items on Bill Payments.

If you have other concern on printing Bill Payment in QuickBooks, let me know. I'll be around.

W

WhatAmIDoingWrong

When I go to the bill payment item under the vendor it shows all invoices that were paid and ones that are still open. Is there a clean version (only showing invoices that go with that paymet)? I am not the one setting up payments however, every so often I need to respond to a vendor regarding recent payments and there doesn't seem to be an easy way to do this when there are still open invoices without copying and pasting and stitching and blacking out our bank balance. Everything I do gives me the same result.

Hoping they finally got the check stub thing going.

Thanks

fishlog

3 Years later and this problem has not been solved.

fishlog

2022 is almost here and we are working on 4 years with no simple fix... QBO is an absolute mess.

fishlog

Funny coincidence that since I posted two weeks ago I actually had to read, over the phone, to a vender what bills a check was paying. Come on QBO lets get it together!

fishlog

4 years... NO FIX but a bunch of side-way hack reports that don't really solve the problem.

W

WhatAmIDoingWrong

Right.. Lame! - the easiest way for me, is to go to

Standard Reports --> What you owe --> Bills and Applied Payments --> filter the payment date

This will list all the payments issued by vendor, with their total, and the corresponding invoices... so there's that. Better than nothing I suppose.

fishlog

Well it should be noted that there are several other functional items that have been listed on these forums over and over that have never been resolved or addressed as well as this one. I see many unimportant changes happen with QBO in regards to layout and design but never anything with REAL FUNCTIONALITY!

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