Expenses & Suppliers

we have sub-contractors that we get a quote from to do large jobs for us ie $100,000.   These jobs go over long        period of time and he bills us in stages of job completion. when i get an invoice i enter it in bill payments where i apply  the eventual payment against.  is there a way to enter the compete value of the job ie  $100,000 and then when you enter a bill payment ie $20,000 you can apply that invoice to the total amount showing a balance of $80,000 remaining for him to bill us?  to work something like the Quotation process for sales/receivables.Thanks in advance.  

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I have a supplier who is also set up as a customer in my system. I have a bill in my system for them as well as an invoice. The bill is higher, I want to apply the invoice against the bill in my system to reduce the amount I owe to the subcontractor. I have already paid them electronically and now need to match the bill and invoice against the bank transaction. I tried to match, located the bill and attempted to resolve the difference but that did not work for me. Does anyone have any suggestions on how I can resolve this? 

I am having a coding issue when I post a bill from suppliers for raw material/inventory. To illustrate, the supplier bill in question is for $20,000 plus GST, total $21,000.   Given the above example, I would expect the following journal entry: Debit Inventory:                                $20,000Debit GST paid on purchases/ITC   $1,000        Credit Accounts payable                       $21,000 The above entry does post in the GL, however there are a couple of extra lines posting with the entry that are causing the inventory costing to be incorrect.  The following entry is what is actually posting:Debit Inventory:                                $20,000Debit GST paid on purchases/ITC   $1,000D

how do i write a cheque

What is the correct way / best practice to deal with two payments on one receipt. For my case a large bill was paid by credit card, the credit card was paid, then the balance of the bill was paid by the same credit card.Now in quick books online the transactions show up as two items, but I only have one receipt. Do I put the receipt in twice? Is there a way to split the payments on the receipt?Thanks

I have set up a current liability account called Credit Card Payable

Expenses that we have from June to November are not in QuickBooks at all

when entering a spilt cheque I need to enter a new memo entry for each line

I run an automechanic shop. I spend a ton of time manually entering vendor bills - mostly billable parts that have been purchased from vendors to put on customer's vehicles. Is there a way to store a product list so I can just type the product number into the bill and have the product description auto populate?

Is there a way to record business expenses purchased with personal funds in a QBO account that weren't reimbursed technically by the business? I was thinking a journal entry, but then I looked it up and step 2 after the journal entry is recording the reimbursement for that expense, and then categorizing it as an expense. Is the journal entry not enough to get it in there correctly without messing up reconciliations or the bank register?

I entered about 20 expenses in the last few days.  Today I went to check on one of them and it's no longer there.  I did a search and it's completely disappeared.  I went back over each of the 20 expenses and have discovered that about 6 of them are nowhere to be found.  This is alarming to say the least.  I don't want to have to double check each entry I make to make sure it's in the system.  

Is there a form that can be created as a 'Vendor Payment Remittance' for EFT payments sent to them? It would have the same information as a cheque, but it would be nice to have its own form.

I have a bill in USD and home currency is CAD.Payment was made in two separate foreign currency transactions with a credit card.How do I link both of the foreign currency transactions in the credit card transactions ledger to the bill?I have made bill payments against the same credit card and manually entered the exchange rates to match the exact values in the credit card statement, but the transactions do not appear in the Match Transactions window.What is the correct workflow here?Any help would be appreciated. 

Hello,I am new to quickbook, and I am trying to do the quickbooks for my partner small company.We couldn't get a company credit card, so he has been paying almost all company expenses with his personal credit card.Unfortunately I have fall behind and need to enter many transacitons from different months to riemburse him.So I know there is a template to mass upload transacitons in bulk but not sure if the idea is correct.FIrst - I needed to create a credit card type chart of account, setup and named Owed to Owner. Is this correct? Would this be under journal entry or Bill or Expense?Could I then enter the expenses, choosing the Owed to Owner account for reimbursement?If yes, coud i use a template to enter a single transaction per month with detailed lines per type of expense? e.g Cost of materials, office supplies, etc? But if this is the case, how can I make sure to track also the vendors for each receipt? e.g Home Depot, Grand&Toy, etc? We need to track these too.So

I am not an accountant, just a business owner "flying solo". This problem has existed since day one of my QBO subscription but I thought it was normal. Later I noticed that my bill payments never reduced the GST owing amount. Scenario:I create a bill that I have to pay. Let's say it's for $100 plus GST 5%. The total is $105.Once the bill is created I click on "Make Payment". The new windows automatically fills in the full amount to pay. No GST fields, just the amount to pay (this makes sense because the bill itself is dictating what is the GST amount). So I click PAY.When I look at the Transactions List I see this: Before sales tax: 572.44   |   Sales Tax: $0   |   Total 572.44 As a side issue - I cannot find a place on the "Make Payment" window to specify that the payment was E-transfer. The system automatically makes it as Bill Payment (cheque).  One last important thing to mention. If I create an expense manually or vi

I upload all of my receipts through the app on my phone.  When I access my Quickbooks online account from the computer, it is only showing me 21 or my receipts. I have uploaded over 100 receipts in 2022, so I am not sure where they have disappeared. They do show up when I first long in, but then disappear right away. Has anyone else experienced this?

I recorded all the bills at the end of the year after we had already paid all of them. I recorded them all as paid, but for some reason the paid date defaulted to 6/23/22. Now when I am trying to reconcile, it is not matching. Is there any way to undo the paid date to automatically reflect that each bill was paid on the due date? 

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I am trying to import bills from another accounting system, however, I am getting an error that says some of the bills do not have numbers even though they all do.  The only thing I can think of is that it is because some of our suppliers include letters as part of their bill number.  I am I correct in thinking that this is the reason for the error?

How does other construction companies deal with disputed invoices.  We are trying to figure out a way to handle disputed invoices but we do hard closes each month.  We really don't want to change the financials if possible because that affects our WIP report as well.  Quarterly we send our statements to the bank. If we don't go back to the correct month the invoice doesn't age correctly. Thoughts?

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Hi everyone,I am fairly new to QBO but has a bit of accounting background.How do I record bill payments from expenses payable to shareholder? Do I make a journal entry for it, debit due to shareholder and credit company chequing? thanks!