Payments

Client issued a credit memo and a check, separately. How do I link them in QBO?

I have a contractor that can't pay me for a job. But has agreed to make payments with interest.   Is there a way to split an invoice into payments? 

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Please,  if someone can help me, I appreciate your input.I think it has to be was something so simple: I have chatted with 2 QB customer assistants and neither could help : I need to apply One specific vendor credit ( out of several vendor credits) to a specific invoice. Thank you 

The owner made a payment to an Non Employee Contractor using a personal credit card.  How do I correctly set up a reimbursement to the owner as well as a record of a payment to the NEC (for 1099 tracking) without creating duplicate payments from the same checking account register? Thanks so much,-A

We use PayPal to accept Cost-Share responsibilities from our clients.  We bill their credit / debit card weekly.  Every week, we "Receive Payments" from the client when we run their card for their Cost-Share responsibility creating "Unused Credits" to be used when the insurance EOB is received.  We submit our claims to the insurance companies every other month. Every 6 - months we will reconcile our insurance claims.  When we do this, if we were told the wrong cost-share amount by the insurance company and owe the client money, we will refund the client their money owed via PayPal. At the end of the year, we will deposit the PayPal money in one lump sum.  In the "Make Deposit" window, we account for the refund to reconcile the transaction. My question is, which "From Account" do we use in order to track that refund back to the customer's account so it does not show an "Unused Credits" to their account?  We use the client's name in the "

I entered bills to myself in Quickbooks desktop for inventory used (normally don't deal with inventory). Customers invoices included that inventory used. Their payments were posted against invoices but I still have all these bills to myself. How do I correctly clear out these bills?  

Hi All,  We use our bank to process ACH payments. It's a lot cheaper and faster than quickbooks. I still want to send out the remittance advice through quickbooks. I can send bill payment stubs, and in the custom template I let them know I pay by ACH, but the actual bill payment stub says that the payment is being made by check. Since I am processing this through a third party, I need to run these through QB basically like I would be doing a physical check. It doesn't look like the part of the template that says it's a check can be edited to say ACH or even removed at all.  I love being able to send everything through quickbooks as it makes things faster and easier, but this is just something that has been bugging me. Any suggestions? 

We have a supplier who uses QB Desktop and bills us via QBs.  We use QB Online.  The process is still manual where we have to manually key each QB Desktop payable.  Is there a way to automate?

Hi, i have a balance in my  unapplied cash payment - how do i resolve this? I am new to quick books and new to the company. these are balances from last year - once I click on the balance - invoices, deposits, expenses are being posted. any input would be greatly appreciated.  Unapplied Cash Payment Income313,000

I used QBO Bill Pay to pay two  invoices for a supplier. Melio mailed two checks -- one in June and the second in August. The supplier did not receive the checks.  The funds were debited from our bank account. What is the process to investigate these two Melio checks?

We are using Quickbooks desktop pro plus version and qservices to send out direct deposits to our vendors. Couple of days ago we lost the file that we were using and with it all our data entered lost. Now we have retrieved a backup file that was backed up in first week of October 2022. In this file we were able to get payroll data back as we use quickbooks payroll processing service but we were not able to get the vendor payments data that was processed using quickbooks services. Is there a way we can retrieve data of vendor payments processed using quickbooks services

Can u please give me a call [phone number removed] in reference to printing pay stubs.  Thank u!!!

Hello, We have two currencies in our Quickbooks online. One is USD, our home currency and the other is AUD. We have a USD account and an AUD account. Our client paid us in AUD and the fund was deposited into our AUD account. After I matched the AUD payment to the AUD invoice, I transferred the AUD into USD and deposited the USD into our USD account. How do I record both my transactions in my AUD and my USD account?  A bit more details about what I am looking for to solve. In my AUD account, now it shows : -$2800. My USD account, it shows: $2100. The AUD -$2,800 is the USD$2,100.  I tried to create a dummy account in USD to record the transfer. But the dummy account will show -$700. It does not look right to me. Please advise. Thank you.

Background: I service roughly 30 houses with routine lawn service. Generally speaking, most properties receive two to four services per month.   Scenario: A client is billed monthly for services rendered with the total number of services varying from month to month.  What is the quickest way to process month-end billing for properties that are billed for services rendered? 

Hi there,I have tried reading through the posts and while there is a similar question posted, I am having trouble understanding the direction on how to proceed.  Looking for guidance on how to handle this situation: Customer paid $10,000 in a single check to General Contracting (QB Acct 1).$3,000 belongs to General Contracting (GC)$7,000 belongs to Lawncare (LC - QB Acct 2) I paid the open invoices in GC with the appropriate amounts.  How do I account for and enter the remaining $7000 that I will need to deposit, and later transfer, that belongs to LC? Thank you!Melissa  

I work with a construction company that charges a whole months invoices to the vendor and also returns items for vendor credit.  At the end of the month, we pay that vendor with our credit card.  Now, when I take a credit card payment to post and apply the invoices paid, it works well.  But, when I have vendor credits, it does not work.  For instance, I paid the vendor the month amount due of 24K, I have 29K in invoices and 5K in vendor credits, I can't get it to tie back to the 24K.  It adds the vendor credits back into the total even though when applying invoices, the vendor credits state "vendor credit".  Is there any way to make this work besides going to every invoice and marking it paid?  

I have an invoice that I created some months ago.We found a problem in it.We updated the invoice in quickbooks.We delivered the invoice via quickbooks.We were asked what changed from the last version of the invoice. Quickbooks doesn't appear to have any sort of way of changing an invoice that is visible outside of the audit log. I find it hard to be that's true and am wondering if Quickbooks somewhere says not to update invoices that have been delivered, but to instead do something else. In the meantime, here's what I've been doing:1. Add a custom field: version1. On invoice creation, set the version to 1 and save a copy of the quickbooks response1. On invoice update, get the current version of the invoice from the API, bump the version, update the invoice in quickbooks, and compare the response fields for: balance, total amount, and the line items, and manually diff it, then tell the recipient in a separate communication what's changed. Are we doing

We import products and one of the items from the order was rejected by the FDA. That incurred costs to us to send back the product. How do I apply those costs to the vendor bill? What's the best way to go about deducting these costs from the bill owed to the vendor? For example, let's say the bill total is $50,000. The rejected item is $10,000. We incurred costs of $5,000 (shipping and broker fees). So we owe $35,000 after everything to the vendor. Thanks.

Where do I change the size of the signature? 

Our owner would like to add an AP solution for automated approval and payments for AP. We are a body/mechanical shop for large trucks (think FedEx, Enterprise, etc.).  90% of our invoices are "job related" and are entered into a separate system that pushes the bills into QBO for payment.  I manually enter the other 10% of our invoices (operating and inventory) into QBO.  I send him a weekly excel report out of QBO for AP that he reviews and returns telling me what he wants paid or not. He wants to receive something that will allow him to click "approve" which will automatically set off the payment via check to the vendor.   I have only ever used automated AP in a larger business to include PO matching, OCR entry, approval, payments (most via EFT/ACH).  We cannot pay via ACH/EFT/Card/Paymode, etc. as we do not collect the supplier bank info. I have no idea what "automation" would include on 2 (approve & pay) of the man

My company provides event-driven marketing services to companies. We invoice all the companies at the time of sale, but the marketing event occurs at a later date. Is there a way to 'map' the invoices so that when posted the debit goes to deferred revenue, rather than revenue? Right now I have to JE each invoice when entered, and then reverse each JE when the events occur and the revenue is earned..(note: we do accrual accounting)Thanks!

Hi!  I manage the books for youth club sports team.   We use an online platform (SportsEngine) for registration and payments.   In addition to the in-season sport, the club also offers clinics to outside players.  One of the clinics got canceled and we had to reimburse all the families registered a total of about $1500.  That same day, a family made a tuition payment of $900.   What came into our account from SportsEngine was negative $600.   How do I properly give the family who made the tuition payment credit for their payment of $900?   I've tried different journal entries to record it properly, but it does not seem to be right.  Thanks for the help!

I have a client who never linked her deposits to her invoices, is there a way to go back in and link them after they have been reconciled and she cleaned them out of the undeposited funds account? Now the p&l statement is double counting them so her sales income is overstated.  It looks like she went into each transaction and reclassified them from undeposited funds to sales income without linking them to the invoice.  If I run a deposit detail report and go into each deposit to try to link them that way the amount of the deposit is there but it doesn't show all of the invoices to be able to click on the correct one

I'm wanting to start paying a couple of customers via ACH. I set them up and it told me that intuit would deposit a small amount into my account to verify that it can be used, but nothing has ever gone into my account and now it's past the deadline for them to paid on Friday like I had intended.