Payments

I send out recurring invoices to fellow office tenants as a reminder to pay their portion of the office rent.  I accumulate the funds and pay one check to the landlord.  I find it simpler to setup recurring invoices so that I don't have to send out emails, but the money received is NOT INCOME.  The tenants portion of the rent is pooled with my portion of the rent and sent in one payment to the landlord. 1.  How do I post a payment through my bank feed to an open invoice so that I can close the invoice and not have the funds count as taxable income?2.  If it does have to post as income as part of the OQB invoice processing model, then how do I create and adjusting journal entry to offset income by the tenants payment amount?  Thank you....

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Attachments that were previously there are now missing.  How can I find them?  QB Pro 2016 

I use Quickbooks Premier Retail Edition 2013 and want to give my bookkeeper access to pay bills with checks, but I don't want her to see Ending Balance. Is it a possibility to hide Ending Balance? See attached.Thanks!

We are new to QB and need help with this set of transactions. I have a vendor that we are contracted to purchase $150,000 of product from over 12 months. Each month, we get an invoice for 1/12 of the contract price as a net 30 invoice.   Previous, we would book tthis debit to a current asset - Prepaids Contract Purchases. When we pruchase the goods, we receive an invoice for items purchased plus freight - with a credit equal to the goods.  We need to record this invoice so that the goods go into inventory at this value.  How do we apply that credit from the prepaid Contract purchases to this invoice prior to paying it?   A journal entry crediting prepaid contracts and debitign accounts payable will only apply it in general to the vndor but not the spcific invoice - unless I am missing something.

I have several checks that were written to a vendor that should have been entered as bill payments in QuickBooks Online.  The problem is that they've already been reconciled, so I can't delete the checks and replace them.  I'm trying to find out how to either convert the check into a bill payment or link the bill to the check without it being classified as a bill payment. I have seen several topics of people asking basically this same question for QuickBooks Desktop with most of them quoting or referring to this link as a solution:  Bill shows as unpaid after writing a check in QuickBooks Desktop.  I have been unable to find a solution for this for QuickBooks Online though.  I'm hoping there's a way to do something like Solution 2 from the link but the options shown in the steps there either don't exist in QBO or don't work the same.

I had a lot of journal entry credits that were created for one vendor account.  I would like to apply those journal entry credits to a bill on that same vendor account.  How do I do that, as I am not allowed to go through Set Credits with this procedure.

I am done with paying for PCI insurance and all the things I must do to be compliant.  I am a one person show and the requirements are crazy.  I want to STOP processing credit cards and stop paying for the insurance.  I cannot find where to do this.  Please inform me on the process of deleting the ability to take credit cards.

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Hi, we have customers who are not invoiced but send us automatic ACH payments into our business checking account. How do I register these payments received without an invoice?  Thanks so much!

Hello. I’m new at this agency. I need to clear out all the old bills (already paid) showing on the AP Aging Report.Bills were entered through AP module, Db expense accounts. Some payments were made via ACH, debit, or credit card on the vendor websites not through QBDT. And the payments were entered as journal entries, Db AP and Cr either credit or debit account.  To zero out a bill paid via credit/debit account and payment was entered as a journal entry like I’ve mentioned above, I clicked on Set Credits, and applied the credit to the bill. On the bottom of the Pay Bills screen, under Method, in the box, there are Scheduled Online Payment, Check, and Credit Card. Since we don’t have any *credit or debit account* set up in QB, I couldn't choose Credit Card so I had to choose Check instead and clicked Pay Selected Bills.  The bill is taken off from the AP Aging report and in G/L it’s showing Bill Pmt-Check in the Type column. I’m not sure if I did it correctly an

our business has a monthly insurance bill that we have set up as a memorized transaction that automatically posts on the date that it is due. however, when i search for how to enter a recurring payment to a vendor, everything that i see refers to memorized checks. is there a way to set up the bill payment so that it automatically posts as well? or is there a way to link the memorized checks to the memorized bill? should we just delete the memorized bill and only log that recurring payment through banking>write checks? thanks in advance for the help, folks

Just curious as to how to access my account directly with the bank vs just through QuickBooks

I have QuickBooks Bill Pay Elite. When it I go to schedule a payment it says "Payment can't be scheduled right now, contact us for help" I have talked to so many QBO customer service agents, none of them can figure out why. The last rep told me this is known problem with the Bill pay switch over and they are working on it. Anyone else have this problem? It is a real hinderance to not be able to pay bills!

Hi Friends! For bill pay we've been using Melio coupled with Qbks for a few years now, and our vendor info (including ACH details) is all in Melio- not much ACH info in Qbks. I've not seen any mention of whether or not we'll have to ask vendors for ACH info again so we can manually enter it into Qbks, or whether Qbks will get this from syncing with Melio. Any ideas? Thanks in advance-Steve 

Very simple business, I invoice customers for services with monthly payments setup as NET60. Customers deposit via ACH transactions directly to my business bank account. My accounts are not linked to QB anymore as they were asking to relink multiple times a day. With this being said, I generate Invoices for the appropriate customer, due date & amount and enter them in the system. When the ACH transfer is made, I click "Receive Payment" and "Deposit To" as "Checking".  However, on my bank register, it logs the item as an Invoice with a "-" amount and then logs it as a "+" deposit from accounts receivable. Resulting in a $0 bank balance. When I receive payment to "Undeposited Funds" it does the same thing. Reading all the forums, I have not found anything to fix this as all the "Solved" cases are for the desktop version. Any help would be greatly appreciated.  

We receive a credit from a supplier on their invoice to us.  There could be many PO's involved.  About every six weeks we receive a refund check from the supplier.  We prepare a deposit using accounts payable as the account.  We need to be able to go into QBO Pay Bills and apply the credits to the bill created.  There is a hugh lump sum credit I can see, however, I need to be able to drop down & get to the individual credits so I can apply the correct credits to the check that has been received.  QBO randomly applies a portion of all open credits to the bill and this is not acceptable as the refund applies to specific credits.  How do we get to the underlying credits? 

Employee paid a company bill and will be reimbursed through payroll (ADP). What is the best way to account for this. I have not entered the purchase into QBO yet. I assume I need to split the payroll when that hits qbo 

I have an American Express card that I use for both business and personal expenses, and which is connected directly to QuickBooks Online.  I have been Excluding the personal expenses so they don't hit my P&L as an expense.  2 payments automatically added to QB (1 personal + 1 business) each month.  I have been Excluding the personal payment and Categorizing the business payment.  Although, it looks like QB isn't recognizing that the credit card balance isn't being paid down by both payment transactions.   Is there a better way to categorize the personal payment so that the personal transactions are not categorized as expense transactions, and the personal payment doesn't debit the credit card balance properly?  

I am writing in an attempt to escalate an issue I have been trying to resolve for weeks.  I was eager to begin using the payment processing services since many of my customers have been asking if I could accept credit card payments.  I was excited to be able to deliver that using QBO services. I applied to begin using quickbooks payments and was immediately approved to do so.  I created an invoice which also immediately gave me the option to allow my customer to pay the invoice by credit card. My customer fulfilled his duties and paid the invoice via his credit card.  Upon waiting for the money to get deposited into my account,  my account was closed abruptly without any explanation or warning.  I have tried calling multiple times trying to understand and resolve this issue only to be told repeatedly that it was closed as a "business decision" which is completely vague and not helpful.  I am being told

My client's customer paid our invoice (reimbursable)  and the vendor's invoice.  I created a CM.  This removed it from unapplied cash pymt income on the P&L.  I did some research and found that I should have created a "Delayed Credit" since my client was not going to send a refund.  I have a CM listed on transaction detail that I created using "delayed credit", and I turned on auto apply credits for this example.  The CM amount shows as a credit in the total due that the invoice $ was taken out.  However, when a new invoice is created it still shows as due. The client is also receiving the invoice directly that does not show the credit applied.  Plus, I do not see the CM being reduced on the transaction detail.  This is also a Project.  Is it because I created the delayed credit under the main Customer?    I must be missing a step.  Where am I going wrong?     (my client only had 2 credits in 2023)

I have several customers that get credit card credits everyday. I invoice them once a week for fuel and apply the credits to the invoice. There are always partial and additional credits remaining that I have to refund to the customer. one user told me to write a check to the customer and code to AR. That works great to clear out the customer account but it puts that check in the payments to be deposited!!I don’t know how to do this properly or how to fix the 200+ credits already in the system. If anyone wants to walk me through this I will gladly pay. I am at a loss and the work is piling up fast!!!!   HELP!!!!

I have many clients asking to pay by credit card, and they are willing to pay the associated fees. How can I set this up as an option for them? I only see that I will incur the fees as the service provider/vendor.

Electronic payments were automatically going to Undeposited Funds.  I fixed this error so moving forward, they should go to the right account.  I have transactions that date back a few months that have been reconciled that are still in the Undeposited Funds account.  I need to get these out of there and into the correct account. I can't figure out how to fix it.  I removed them from the reconciliation and tried to correct and that didn't work.  How do I update these previously reconciled transactions that are still sitting in the Undeposited Funds account?

When I am matching a check payment to multiple invoices for one customer, and I go to send a payment receipt the corresponding invoices do not show. All it shows is the date and the total of each invoice but not the invoice numbers. How do i adjust that to reflect the invoice numbers?