Taxes

My question is about how to properly account for contributions to a Solo 401K.  I have searched other similar questions and the answers do not seem to apply to my situation. I have a sole proprietorship LLC (disregarded entity).  I use QuickBooks Online (not QB Self Employed).  I do not use payroll. I record personal withdrawals as owner equity.  I have a Solo 401K that I just funded with a single lump sum check from the business bank account - including Employee and Employer contributions.   My question is how I properly record the contribution to the Solo 401K.  Is it entirely a transfer to owner equity or is the employer contribution recorded as a business expense?

Hello,I think that I messed up when setting up the Owners payroll deduction for his health insurance and dental insurance. I was told that his insurance is taxable, and I needed to set it up an item in the payroll Called Health Insurance Taxable and in doing so under the tax tracking type there is a drop-down list of different items. I chose the "SCorp Pd Med Premium" so when I went to print the W-2's he has a negative amount under Line 14. Which is the exact amount of the Dental and Health insurance that was taken out of his paycheck.  So, this is a two-part question1) What should it have been if not the "SCorp Pd Med Premium"2) How do I fix this issue since the last paycheck was already issued. I can't seem to move on with the reporting of the W-2's with a negative.  

One employee:  W-2 box 18 has two wages listed, same amount, box 19 has the tax amount due to two separate agencies. The amounts in box 18 are added together, increasing (doubling) the wage amount on the W-3. Is this correct?  We normally don't have to deal with School Districts on top of our local city tax which is what this is.  Doubling the amount on the W-3 doesn't seem correct.  

Having an issue with the Sales Tax Liability report.  I live in Pennsylvania, and I do business in different counties.  One county has a 1% sales tax, and the state has a 6% sales tax. My Sales Tax Liability report appears to be calculating my state-level taxable amount based on a 6.3395% tax rate, which isn't correct. $4300 * 6% should be $258. The county with the 1% sales tax is being calculated correctly in the report. Can someone please explain how this is happening, and how I can fix it?

I filed my 1099s, and received the page "Your 1099s are off to the IRS! The last step is direct state filing." I then clicked on "Go to 1099 filings" and the screen went blank. I have since clicked on the tab "1099 filings", the screen tries to populate, but then goes blank again. How do I verify the 1099s were indeed sent correctly? I did receive a Quickbooks receipt for payment but cannot tell if they were processed? I cleared my cache. I'm not sure what to do. 

Hello,I am trying to print W-2/W-3 forms for my clients employees and no matter what I do the bottom W-2 is always 1-2 lines to high. If I try lowering it, then the top one is under the boxes they should be in. I've tried all the suggestions found online and sill can't get them to line up. Payroll was updated before I started. I also have 1099-NEC that I need to do and are worried I'll have the same issue.

I have a credit for unemployment taxes for an over payment from years ago and need to figure out how to post the credit in quick books desktop. So that I can use the credit over time instead of paying the tax

Our company did not run payroll for a month yet. I still had taxes taken out both IRS and state… Do you know why this is or how I can get the money back? 

I had this charge on my bank account, TAX DEBIT PAYCYCLE INC.  I don't know what it's for, I pay for the online and the simple payroll and pay those charges separately.  I can't find anything online and when I search the charge thru the intuit/quickbooks link nothing comes up. Does anyone know what this is from?? It's a weird amount too $77.64. We don't take online payments either so it's not from that. Thanks for any help. 

Can someone please tell me why I have things checked as taxable and it's like qbo thinks it knows better than I do as to what is taxable.  And then if it's going to only tax certain amounts on my invoice why doesn't my report at least reflect these numbers.  We use POs and mark ups.  Hopefully the screen shots appear....here is the way the invoice was put in...Everything has the green check by it saying it's taxable.  The sales tax rate is 8.975 (4.225 + 1.375 + 3.25 + 0.125).  So based on the boxes I checked as taxable it should be $492.56.  However based on the tax that is calculated the only things that are being tax is the $2375 & the 1598.40 (the markup isn't taxed and neither is the shipping/markup).  However if you look at the report it is showing taxable amount is $4649.33 (which would include the products plus the markup...only the shipping is showing as exempt).  Please tell me how to fix this or why is it doing it like this?

Recently my e-payments for Department of Revenue are not clearing even though successfully processed through QB E-pay, having a confirmation that it was submitted to agency and angency accepted it. These 2 past months have not cleared my bank. But the past payments always cleared that month. Maybe I can  go in somehow and double check the routing number and account number associated with out az taxes payments for withholding? But I dont  know how. 

For 2 months now employee's Federal, Medicare and Social Security Taxes are not being deducted and or calculated correctly for all employees.  This is very frustrating because I'm having to manually enter it and I'm not even sure if I'm doing this correctly.  I tried calling customer support but got no where. Please help!

To all how can we do this? Please read the example.I buy parts from another distributor, and because I am not registered with them as a contractor, I need to pay tax on the parts. Let's say part costs $15, and the tax paid is 1.42Then, I installed this part for a customer, and I wanted to charge him $30 for the parts plus tax.  So I need to charge the customer sales tax on only $15 profit not $30 and I fi need to add this in inventory how can we do it  please advise 

Hello,I recently manually did my first payroll check and now when I look at my tax liability for last year it shows identical entries for amount due for "Social Security" and "Social Security Employer," the same goes for medicare, I have duplicate liability entries for "medicare" and "medicare employer" can someone guide me on whether I need to actually pay the money twice or how I can manually delete one, and if I delete one which do I delete, the "medicare" or "medicare employer" for example. Thank you

Logged into QBOP to update my new WA State PFML Rate for 2025 this morning.  Went to Settings->Payroll Settings->Washington Tax->Paid Family and Medical Leave.  The good news is it notified me I had to update my 2025 rate before running payroll and the drop down menu allowed me to choose an effective date of 1/1/25.  The bad news is the rates presented in the other drop down menu are still the rates for 2024 (Employee = 71.43%) not the rates for 2025 (Employee = 71.52%).  Also, since it doesn't display the overall premium rate, which also increased to 0.92%, I have no way of knowing if that rate remains the incorrect 2024 rate or the updated 2025 rate. I've attached my notification letter from the WA ESD office which shows the new 2025 rates. Intuit, please fix this before I run my first 2025 payroll in a couple days!  This is especially important as WA doesn't allow employers to retroactively withhold from employees due to incorrect rates on

Hey just reaching out to see if someone knows how to fix this. I switched my payroll tax settings from automated to off of being automated, but Quickbooks is still showing that they plan on automatically filling the w'2s this year. It seems I changed the setting too late and now quickbooks is still thinking it's in charge of doing this. I can see the w2's employee version but it says draft only. Does anyone know how to change that so quickbooks allows me to be the one to send out the real copy of the employee w2's?

Using QB desktop pro 2022 and payroll services, I made 941 payments through QBs. The IRS came back and said that we didn't pay enough in several quarters. I made payments through the IRS website rather than quickbooks.  How do I enter these additional 941 payments in Quickbooks?

Like many others, I use a third-party tool to calculate sales tax for clients. When an invoice is generated from the other system (Connectwise PSA) we can see it correctly sends all info to QBO except the sales tax. Even if I simplify a customer to using a single tax code, it still doesn't work. When I open the invoice, I can see that it's being calculated based on location. If I manually set the client in QBO to use a specific tax amount it will still default to the "based on location" option. Clearly, there's some issue with the QBO integration side that's overriding both the integration data and the Customer tax setting to use "based on location" instead. I've seen the other tickets suggesting that the agency be marked inactive. That doesn't solve the issue. I've triple-checked the mappings. If "Based on location" sales tax isn't something that can be disabled, then how do we configure QBO to accept third-party tax info? Again, I'm able to show it's sending to QBO so

I'm trying to change the company-wide default sales tax rate in Quickbooks Online. The instructions I find (see attachment) are not helpful. When I go to the Sales Tax menu, I do not find a "Related Tasks" section or an option to "Edit sales tax settings". I only find a "Sales tax settings" option where I can add or edit the custom rates. I do not find any option to select a rate from "Default sales tax" dropdown. Can anyone help me?

In late 2024, the IRS sent me statements that I underwithheld 941 payments in specific quarters of years 2022 and 2023. I have since paid these by autodraft from our only checking account. I have not put entries into Quickbooks. I use the 2024 desktop version of Quickbooks.  I don't know how to enter the credits and debits for these payments. QB payroll automatically adjusts these accounts so I don't know what all accounts are affected. What accounts should I credit and debit to account for these payments "additional" 941 payments? I'm sure I have to create a liability to generate the demand for the IRS payments and I have to post these payments to some expense account.  Do these accts already exist or do I need to create them? Should this be general ledger entries? I'm sure this doesn't affect the taxes for 2024 but it does impact cash flow, which needs to be captured. Any assistance is greatly appreciated.

My husband uses Quickbooks for his business. I am also self employed but do not use Quickbooks. Is it possible to import my Schedule C from my self employment to the income taxes he is filing as we file jointly? Thanks

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I have QB Desktop top Pro 2024. I have updated to the latest release R11_43. Actually, I did the full monty by RESET UPDATE in the update window and downloaded the complete update, exited QB, and restarted my computer and it still will only print 1099 NEC's one up on 3 part paper. If I go to FILE>PRINTER SETUP {FORM NAME} 1099s/1096 and click on PREVIEW, the preview is correct in it shows it is printing on 3 part but in the actual PRINT/E-FILE 1099s module under VENDORS, it only actually prints one up and in the preview window it only shows one up. I used the QB Tool Hub and ran the QB File Doctor with no issues.  I have went to FILE>UTILITIES>VERIFY DATA and no issues with my data file. What am I doing wrong and what else should I try?

I have QB Desktop top Pro 2024. I have updated to the latest release R11_43. Actually, I did the full monty by RESET UPDATE in the update window and downloaded the complete update, exited QB, and restarted my computer and it still will only print 1099 NEC's one up on 3 part paper. If I go to FILE>PRINTER SETUP {FORM NAME} 1099s/1096 and click on PREVIEW, the preview is correct in it shows it is printing on 3 part but in the actual PRINT/E-FILE 1099s module under VENDORS, it only actually prints one up and in the preview window it only shows one up. I used the QB Tool Hub and ran the QB File Doctor with no issues.  I have went to FILE>UTILITIES>VERIFY DATA and no issues with my data file. What am I doing wrong and what else should I try? P.S> I have the latest PR update installed as well

We have a vehicle allowance that is, of course, taxable income. How do I enter business mileage and tolls in QBO to reduce the taxable amount reported on the W-2? Every answer I am seeing online discusses various ways to track the expenses for the accountant to then generate the W-2s. But, QBO is going to generate the W-2s and there must be a way to adjust what is going to get reported vs issuing a W-2c. A call to QB was not helpful as the accounting unit said that it is a payroll question and transferred the call to payroll who argued that is an accounting questions and then ultimately argued that it is my a question for my accountant who said that it is a software question. Am I the only one in the world with vehicle expenses to essentially take against a vehicle allowance?