Payments

The default accounts payable voucher check form does not appear to have a stub attached.  Does Quickbooks (Online Advanced) generate stub detail with accounts payable checks?   Please advise.  Thank you. JG

We have several accounts with an electric company that I want to be able to enter into their own account BUT pay with one check.Can this be done? If so, how?

when i send a invoice to a customer and they mail me a check,  I then enter payment received once I get to the bank I then go to record the deposit.  However everytime I do that it classifies it and "Undeposited Funds"  I want to classify it as one of my incomes?  I try to go into edit they deposit but it says I need to delete the payment but I don't see anywhere to enter the type of income I want to save it as?  I am using Desktop 

I'm being asked to set up terms in Quickbooks Desktop and need some help getting it right.For example: All invoices created in January should show a due date of February 15th, regardless of what day in January they were created. So when we print statements on February 1st, anything from January would show in the "Current" due column, and anything before January would show 1-30 days aging, etc...hope that makes sense.I tried setting this up as date driven, Net due before the 15th, due next month if issued within 15 days of due date... but that didn't have the expected outcome. Invoices that should have been in the Current column were showing 30 days past due. Help!?

I write and publish books that are sold through Amazon. I need to know how to record royalty income paid to me by Amazon. For one of the books, I pay 50% of the royalties to a contractor, so I need to track that book separately.

I am a general contractor who is getting started with QuickBooks Desktop Premier Contractor Edition. I've gotten everything set up well enough so far, and am using items to track cost codes on jobs, subcontractor purchase orders, etc. However, what I am having trouble with is my expenses. Say I purchase a door on our credit card. I import the .QBO file from Chase and there is an option to code that expense to a job, but not to an item, it defaults to an expense instead. Is there any way to assign items to bulk imported transactions? The only way that I can see to assign items to expenses is doing it one at a time, which would take so much longer that I really don't even know if I have the time. Even if I could edit them quickly that may be faster, but I cannot figure out how to do that either. Thanks!

I have refunds that are a payment of our rent that our bank sent back to us. Do I record the refund as rent since it went out from that account or shall I record it as a refund?

I have several customers setup on auto draft being paid by a weekly sales receipt.  Several transactions are being paid via ACH.  The fund were deposited into my account then disputed and withdrawn with a fee from my account.  How do I process the transaction and charge a fee?

We currently use CDG Commerce to process credit cards in our Desktop Quickbooks Pro software. Does anyone out there use someone OTHER than Quickbooks credit card processing? We just want to see if there is a more affordable option out there. CDG Commerce fees are high but Quickbooks/Intuit Merchant fees are even higher. Any thoughts?

Hi ! In Quickbooks Pro  desktop, how do I record a retainer payment to a vendor (an attorney)?2) And then, when the vendor/attorney invoices an amount each month, how do I record these payments as deducted from the retainer I originally paid? Thanks for any step-by-step guidance!

Hello!I've been on an hourly rate for my work. I use the quickbooks (desktop) timer and save that to a particular job. Every 2 weeks, I send out an invoice. I received a new customer who want to pay by the job and not hourly. They will tell me in advance what the job will pay to complete and the date due.  I'm not sure how to set this up in quickbooks. After creating the customer and job, how do I enter the total due on completion? I still need to keep track of my hourly time to see how I fair with this paid by job setup. Do I create an estimate for the job to show what is being paid? Then keep track of my time (as unbillable), then create an invoice at the end of the job? I'm a bit confused on how to go about working a solution out. Any help of link to a tutorial or something would be greatly appreciated!Thanks!

Hello, We use Quickbooks Online Payments and before setting the following field (screenshot below) we had this field blank (for a couple months).  We are trying to find the where the Fee Transactions went before we set the below "Processing Fees" field?  Where do Fees go when this field is blank?    Where do those Fee-related Transactions go?  How can I find them in Quickbooks online? Thank you!  

Hello, I recently set up our QBO Payments, and was creating a custom invoice template, and in the Payments tab of the template customization, I cannot seem to get QBO to allow me to check only the box for bank transfer payments. (At this time we do not want to accept credit card payments.) It won't let me have a single payment method checked--it's either both or nothing at all. Am I missing something here? Thanks in advance to anyone who can help me with this.

Hello, my question might be more accounting fundamentals rather than QB related. Here goes: So in reviewing the cash flow statement, I noticed some amounts being subtracted out for accounts receivable. Ok, that makes sense, we want to see the cash flows only, not what will be paid in the future.  I have an invoice for $750 that was paid in full using the proper "receive payments" then making the deposit to the bank account. But yet the amount is still showing in accounts receivable. Also, the money received for this invoice is showing as part of the net income. It should just be in net income if it is paid, right? What am I missing here? Can't be in both categories...or can it?? QB glitch? 

QBO question...I am working for a company that is cleaning up some intercompany transactions. Company A paid Company B via transfer. Company A has their bank linked, the transfers were coded to A/P and the bank has been reconciled. Company B sent Company A invoices. Company A has recorded the bills. How does Company A match the payments to the bills? Thanks!

I am doing an audit of customer payments.  I have a payment that was clearly misallocated.  I see it is going into Undeposited funds, but how do I find out which deposit it was put into?  The dates on the payment are incorrect (it predates the invoice date) and so it was clearly entered incorrectly, and I cannot match it to a deposit in the immediate months before and after the invoice date.  Is there a way to track the payment to the actual bank deposit?

Hello. How do I switch my current plan (which takes 2-7 days to deposit an invoice payment made by ACH) to the accelerated plan which takes 1-2 days? I received an email telling me this was possible, but the link in the email doesn't work. I can't find instructions on how to do this anywhere. Thanks!

2020 - State of Maine Unemployment and CSSF  -  These taxes are paid online  What happened was...Q1 in 2020 I paid late, it was due by April 30 but paid second week in May.   So, I paid a late fee of $14.61 interest.  Q2 was paid on time, Q3 was paid on time.  When I went to pay Q4 the amount owed was $14.61 lower than what QuickBooks figured.   I paid Q4 short the $14.61 which left $14.61 in the liability account which QuickBooks thinks is now late.  After a little research, I found out that because of Covid-19, they forgave my lateness and applied the check to our account.    My question is, how do I now clear the $14.61 amount shown as late in the liability account, and get the funds back into my checking account?  Or, is there some way to change the check to make it pay the liability?Please note that this check is cleared.I should also add that the $14.61 is made up of .38 cents for Maine Unemployment and $1

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Have a new QBO Plus client and when they print vendor checks, nothing, absolutely nothing, prints on either of the 2 stub portions of the voucher checks.  Any ideas? I have not physically been at their site when they print checks.  They have told me how they do it... Enter Bill and then use either Check or Pay bills to create the check.  My research shows it could be a Adobe problem, but client says their Adobe is current.  Any suggestions?  Also, exactly what is supposed to be printing on the check stub for voucher-style checks?  I believe the vendor name, date, description, bill number, and amount are supposed to be listed.  Is that correct?

Is there any way to convert "Check" to "Bill-Pmt" (bill payment)?TIA 

I have a question about the payment link option in Quickbooks Desktop.  I am trying to find a way for my customer to pay a deposit via credit card when an invoice has not yet been created, then be able to pay the balance via credit card after an invoice is created.  I have read that I can use the payment link option without an invoice, then apply that customer credit to the invoice after it is created.  So, first, can I get the steps to apply this properly?  Then I should have a partially paid invoice, correct?  At that point, can I email it to the customer to pay the balance online?  Or do I need to do another payment link and apply it to the balance?  Or can I go into the Receive payments and process it myself?  How to pay out the balance on the invoice is what I need clarification on. Also, can I email the payment link to myself and process it for the customer?

QBs Version: 2016 DesktopDiscovered old bookeeper entered memorized bills for many venders but paid them manual check. Is there a way to remove old (unpaid) bills "en masse"? And, if not in within the prrgram itself, is there a 3rd party tool to do this?

We are looking for a way to collect customer payments faster than the typical ACH waiting of 3 business days. We want to know as soon as possible that a payment has cleared and cannot bounce back.

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