Payments

Hello, I have three checks that are stale dated, one in 2021 and two in 2023, small amounts.  How should I handle these so I don't mess up prior years' statements?  Journal entries, then match them up with the checks? TIA

Hello everyone! I have a restaurant and I have connected the bank account where I receive my income.I have EZ Catering as a catering service and when I get deposited I only see the final number. In this case it is: $192.28 But all this corresponds to:Food Total: $257.30+ Delivery Fees: $30+ Sales Tax: $3.08- Commission: $43.10- Payment Transaction Fee: -$8.68- Marketing: $46.32Paid by EzCater: $192.28 How should I do the split when I view the deposit in QuickBooks? Under which accounts should I enter each item?I share the screenshot.Thank you very much !

I have read many threads, and this question should be straightforward, but I think it will confuse folks - I hope I am wrong. First, I am using QuickBooks Desktop 2020 on Windows.Next, I have many accounts in my Chart/List of accounts (Ctrl-A), they are all virtual accounts (outside of two REAL bank accounts).I volunteer for a Nonprofit and donations come in from people and they are flagged with one of the accounts. I do not use CLASSES (I am not even sure what that is) nor do I use tags. All I do is simply, choose the account for the donation based on the desire of the donor. Say, the donor wishes the money to be flagged under general donation - so then I choose the "General" Account and save the donation. The donation is then deposited into an ACTUAL bank account and we are all good. Same for things like donations for the Building Fund account and other such "accounts". So, my question today is how do I move money from one "account" to another? So, if I want

Is there an option to clear time charged to a client other than by linking an invoice paid to that client? Particularly related to sales receipts. 

I have a customer that sent payment via check.  I deposited it into our bank account, however found that my bank deposited it twice.  They reversed the duplicate with a debit to my account.  In my bank transactions in QB, I see both deposits and the debit from my bank.  I applied the original/first deposit to the customer invoice, however don't know what to do or how to reconcile the second deposit and the debit from my bank to clear those transactions?  Any help would very much be appreciated.  THANK YOU! 

Hello, In one of my companies, if you click on a customer there is a message like the following: "This customer is likely to pay __ days late" However, this message doesn't appear in my other companies.  Is there a way to turn it on?  Thanks!  

I have until March for my company to fund a 401k employer Profit Sharing contribution. I want to record the liability 12/31 but for cash-flow reasons, fund it after I file taxes.  How do I record this transaction?

Is it possible to block the option to add more than one credit card/cash check with the same number?

I have a customer that paid an invoice with a credit card, and then a week later sent in an ACH for the same invoice. QBO help says to 1) Apply the payment to a different invoice, 2) refund the customer, or 3) record the overpayment as a tip. I don't really want to do any of these. I just want to turn the "Unapplied" balance into a Credit Memo and use the "send" feature to notify the customer of the credit. The customer can then choose to apply that credit to a future invoice of their choosing to keep their system and mine in sync. If I apply the unapplied balance to some other random invoice of theirs, they invariably seem to pay that invoice in full, creating a mess. So is there a way to turn that "Unapplied" balance into a credit memo?  I can't for the life of me figure out how. The closest I've maybe come is to delete the ACH payment, and create a credit memo for that amount, but that just seems wrong - e.g. deleting all the ACH payment info.Thanks for any help.

I switched my client to QBO with Elite QuickBooks bill pay in August.  They are a fairly large non-profit with a good amount of a/p.  Here is my problem.  They deduct the money for the bills that I pay from my account when I pay it.  When a vendor doesn't receive payment, I have no path to see if the check cleared the bank.  I have called QuickBooks and talked to 2 reps yesterday and 1 (for over 2 hours today) and they keep telling me that can't tell if the check cleared.  This would be a 2 minute issue if we were still on Avid or I cut the check myself. Here are the different things I have been told regarding finding out if a payment cleared:1. most commonly that they don't have this information, all they have is the expected deliver date and they can't help me.2.  I called w/ 3 checks today.  They were unable to find 2 of the 3.  Voided one, which I still can't reissue until possibly tomorrow.  Told me that after 2 hours they cou

My consulting business is LLC filing as S.  Just me and my wife as owners / employees.  We pay ourselves monthly, billing our clients bi-weekly.  We have no need for additional owner equity.  We'd like to end the year with $0 in the bank, but practically that's not possible since we have to run payroll 12/31 to pay ourselves for December.  So we accumulate customer payments in December for a paycheck in January.But on December 31st of 2023, we ended the year with more money in the bank than required.  This was attributed to us on the K-1 and was taxed on our personal returns. I want to withdraw this money from the account before the close of 2024.  How do I record the transaction so that it's not taxed again? 

I built an estimate for a job that was for ~$1,500.  The customer accepted the estimate and I then invoiced the customer for the agreed upon 50% deposit, which they paid.  However, when I view the invoice, I see a zero balance due…see the image i attached. Is there a better way to collect deposits and easily understand how much is due from the customer?  

Hello,How can I automatically send an email to a vendor when I pay a bill? Thanks 

Hi all, My organization processes ~1,000+ bills per month to vendors and sends out payments via check and ACH. Our bills flow through QuickBooks right now the old fashioned way and we send out checks and ACHs outside of QuickBooks. We are researching QuickBooks Bill Pay to see if this is a viable option to meet our needs. We are current QuickBooks Online users. If we want all of our bills to flow through QuickBooks Bill Pay, for payments sent by check will we be required to use the check printing service from QuickBooks that costs $1.50/check? Or is there an option to pay a bill that flows through Bill Pay by check which we print and cut ourselves? Please let me know if I can clarify. Thanks!Devon

I'm really having an issue regarding the proper way to handle customer overpayments. I have read the online directions on handling overpayments, credit memos, adding a service item, and unapplied payments. All seem to have different directions. I do not want the overpayment to occur in the "unapplied cash payment" account on the P&L.To simplify:  I have an invoice for $500.00, but the client's check shows an overpayment of $400.00.  1.  The check is already in the bank but not matched.2.  If I receive the check for $900 and apply it to the invoice for $500.  QBO will say that it automatically creates a credit of $400.00 for later use.   When I return to the customer, the $400 appears under the last invoice, and there is an unapplied $400.00.  Is this when the overage posts to an "unapplied cash payment" account?  QBO does not automatically credit a Credit Memo.  Is this when I create a CM using the service item code that l

I had a customer go bankrupt and wrote off the bad debt last fiscal year. The bankruptcy court has now partially paid part of that debt. What is the best way to properly record the receipt of funds?

Can anyone tell me how to set up a direct deposit for a 1099 vendor that will need to be paid while I'm on vacation. I usually go to my "banking" tab, click "write check" and fill out all the info and pay them by direct deposit. I will know the amount that needs to be paid before I leave but the direct deposit needs to be sent on a day that I won't be available. Is it as simple as changing the date on the "

The vendor has said there were 2 test entries to his bank account, but when I try quickbooks is still telling me to add delivery method

Using Quickbooks Merchant Center, we were receiving emails about payments being received when a customer payed an invoice. For about 1 week we have not received those notifications at all either our clients after the pay the invoice online. I've searched the community database and I can't find a valid answer on how to fix this issue.It states that you need to:Choose Account from the Online Service Center page.Select Settings & Alerts.In the Email Alerts section, choose Yes for each notification you've like to receive.Enter the email address where you'd like to receive this notifications. Click on Save Changes"Except that those options have been removed and the information isn't able to be used, you can only choose a landing page and that is it.. Can someone please help me figure out how to get emails for payments to invoices (Note. They are NOT recurring payments, just normal payments from invoices. Here is a screen picture. There should be t

We need someone to provide the proper method for documenting returned OWNER payments in QBO. The returned payment was ours; it was not a Customer or Vendor's payment. Our Vendor auto-drafted their monthly payment from our CLOSED bank account, then issued a return payment and return penalty a few days later. Therefore, how do we record a returned payment for this bill and the penalty fee in QuickBooks? Here is the timeline: 2/17/23:  We closed our bank account ("Account 1234") and opened a new account ("Account 5678") the same day2/17/23:  Issue is, one of our Vendor's autopay was not cancelled (SoCalGas)3/7/23:  SoCalGas drafted their payment of $26.74 from the CLOSED Account 12343/13/23:  SoCalGas returned the payment due to "Bank Closed"; now past due $26.743/13/23:  SoCalGas added a Return Payment Fee of $7.50 to the bill5/8/23:  We paid all the past due bills from NEW Account 5678, including the past due balance of $26.74 and return fee $7.50FYI:

Hello- I have an erroneous entry in QBO.  We don't use the QBO payroll add on and therefore input our payroll manually.  The gross amount of a paycheck was entered instead as wages paid instead of the net amount.  I need to correct the amount paid and then show the payroll taxes on a sepatate line. What do I need to do to properly make that change? Can I simply change the amount of the entry and then make an entry for the taxes? Do I need to make notes somewhere to explain the correction?  Really new to Quick Books and want to do it correctly. Thanks!

Original commenter did not share additional details

Original commenter did not share additional details

How can I determine which invoices applies to a payment received in QB online

My credit card number has changed due to fraudulant charges on my card. How do I re-connect my card without losing any of my transactions