Employees and payroll
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Has anyone else been experiencing the discrepancy between time activity in Quickbooks and the respective job costs (labor) in respective projects? It's been happening since May to where those labor costs are artificially low because the time activity isn't pulling over. Any help?! Anytime I call Quickbooks, no one has the slightest idea how to help or even get me to the right staffing to address this. Thanks!
for state of Iowa
How do I adjust Payroll Tax Liabilities so that they match what the State is showing due? At some point there has been an over payment of my clients account and now I'm simply trying to make their current payments match what should be paid actually paid. I have corrected the tax rate in the QuickBooks on line file but we are still showing as off and I need to adjust everything to match.
I'm getting a mismatch with importing my employees hours. From the attached image you can see that the hours in the excel file is 5.31 but 5.32 was imported. I have checked the Excel file to confirm that the value is exactly 5.31 to rule out a rounding error. This is happening with approx 10% of the hours I import. Any insight would be greatly appreciated!
QBO changed the 1099 processing and it has really caused a mess for their clients that have to send in the Employers "State Copy 1" to their state. I was told that it is not possible to get anymore and to just go buy the forms and print each one. The headache this will cause my clients is unacceptable. For my clients that can upload a pdf of the State Copy 1 to their state, will now have to print off each one and then scan to combine them so it can be uploaded as one file to their state. My clients already paid for the online processing of the 1099's. It is shocking that this is where we are after all the price hikes. This is unbelievable! How can we get the State Copy 1 for the states that require them?
the L-1 is printing correct year (2024) but L-3 is printing 2023
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how does the employee establish a login if the invitation is not being sent to the employee?
When I run the 940 report, I have a minor difference in the wages subject to tax and the wages actually taxed. I have tried to determine the difference but without luck so far. So now that I am getting ready for a new year, I would like some help in identifying the Payroll Item List entries correctly. How do I define an income account as to whether or not the Federal Unemployment Tax will apply ... whether or not this income account is subject to the FUTA tax calculation? Thanks in advance. I will appreciate any responses at your earliest convenience.
I have the latest payroll release 22501, however the 2025 retirement contribution limit is still at the 2024 amount.
I have submitted all of the year end forms for 2024 for 4 different companies. The only one accepted was the W2's. Not sure what to do at this point.
I have a new employee and am unable to figure out how to do a test deposit to the bank account they gave me. I want to do that before I run a payroll. Is this possible?
Hi there, I have a situation where an employee has given notice to leave, however the employee has already taken vacation days which exceeds his entitlement for the year. I need to deduct the amount equivalent to those days taken and he has agreed. Is there a special journal entry for this? How do i record this properly. Thank you.
For 2025, the catchup limits are $3500 for ages 50-59, $5250 for ages 60-63, and $3500 for ages 64+. How is QuickBooks Online handling the break in the catchup limits? I have an employee who falls into the 60-63 range, and it is not accounting for that additional $1750 catchup allowance.
I asked the chat feature people and they said they could add it, but that it would take 30 days. That's past when they're due.
I need to change my Unemployment tax rate. How do I actually, step-by-step do this?
One of our employees failed to post all of his hours in Workforce one week, so our owner told him we would cut him a manual check. I set it up in Quickbooks Payroll, but then our owner actually paid him through PayPal. I want to link the PayPal transaction to the employee's Paycheck - which still shows as not being processed - but cannot figure out how to do it. When I pull up potential matches in our QB PayPal transaction list, this doesn't show up. Any suggestions please?
I recently "upgraded" from QB Desktop Pro to Enterprise (v24) Gold with Enhanced Payroll. Despite hours on the phone, we have been unable to get direct deposit set up. Our bank account is linked and verified. All licenses, subscription numbers are verified as correct, and we have updated payroll multiple times each day. We go to the payroll center and "set up direct deposit" only to return to the same screen that says "Update Bank Account". So, 5 times we have "updated the bank account" and each time we have to wait 2 business days while Intuit sends micro-deposits and withdrawals from the account, which we are suppose to use to verify that the account is valid and linked to QB. Unfortunately the account is already verified as valid and linked to QB, so there is no way to record any additional micro-deposits and withdrawals. So, we are left staring at the same screen directing us to "Update Bank Account." 5 times......... Intuit support just keeps telling
QB desktop 2023In the Payroll items -there are different kinds of commission labels, all set up the same. They all show up on the payroll summary.Running the W2's the only information showing is the main commission total and the taxes associated with that total. It is not showing the full wage total of all commission labels and all the taxes held out on that total.I went through the payroll item list and they are all set up the same. I did not have this problem last year...I ran the full gamet of the tool hub, all updates are done. Not sure how to fix this...
Hello beautiful People!Have a payroll question... When minimum wages go up, does the increase apply to the date earned or the date paid? Minimum wage in california goes up January 1st. The employees earned minimum wage Dec 22- Dec 29. They get paid Jan 2. Do they get paid at the 2024 rate or the 2025 rate on the Jan 2 paycheck?Thanks!
We need to issue a final check for a deceased employee. We're not sure how to report the SS & Medicare wages and taxes only and then issuing the payment to the executor or trustee (when we get this information.) Has someone done this and if so, what steps do you take? We're using the desktop version of Enterprise, if that matters.
We use a 3rd party to process our payroll. I am trying to learn how to correctly classify our payroll expenses in our Quickbooks system in order to have necessary information when running reports. I've gathered that I need to make a journal entry for each individual paycheck from the 3rd party to include gross wages, deductions, and taxes. I'm looking for a list of which category/account each item should be used to make sure I am doing it correctly. Attached is an example of our payroll register for one of our employees. Could someone list out how I would enter this example in a journal entry (which categories/accounts to use)? I can see that the gross pay less deductions less taxes equals the net pay, but curious where the employer paid tax would come from...Also, once the direct deposit is taken from our account by the 3rd party for the entire payroll period to pay the employees, how do you reconcile that? Same with the tax payments that they make on our behalf.
We under paid the state unemployment insurance in 2024 due to not updating the tax rate in the Payroll Settings. Yes I know we made a mistake. We just paid the amount due on the state's website which was the amount owed, penalty, and interest. How do we record this in QBO? If we simply do a Record tax payments (prior tax history), it adds a payment in QBO, but the problem is QBO doesn't "know" about the underpayment and the amount due. Because QBO successfully paid all the tax payments in 2024 (with the outdated tax rate) it sees any added payments as over-payments and immediately marks them as "Resolve Overpayment" and directs you to request a refund. The PROBLEM is how to get QBO to understand that there's a tax amount owed. Additionally, this gets more complex because the underpaid amount theoretically should have been coming from employee paychecks too. So how do you resolve that? I just assumed we would pay it as the company since it was our mistake
I tried to record the payment under 'enter prior tax history' as I was instructed by QB help. The transaction does not exist, it will not record the second tax payment. Any ideas? or has anyone else experienced a similar event?
