Employees and payroll

Currently, I have a quickbooks online for book keeping under one email and a quickbooks payroll under another email. Doing book keeping has been tedious as I have to manually reconcile the payroll entries. Doing an import never works correctly (i.e. employer middle name differences, etc).  How can I just move my quickbooks payroll account to my quickbooks online account?

Let me share the opportunities as a new QuickBooks Payroll Certified person to get started. As I learned that everyone required certified and experienced expert to do complete the individual and corporate payroll.Your guidelines will be highly appreciated.

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How do terminated employees view their old paystubs and W-2 once their account is inactive?

I need assistance in setting up a Roth Simple IRA and the company contribution for it.There is not an option for this on the payroll item setup.I need this handled as soon as possible to run the first payroll of the 2025 year this week.Please help! 

Good morning.I am trying to set up union employees on our new QB Desktop.  I have approx. 40 deductions that are based on the regular hours, the OT hours and/or the DT hours.For example,IAF is $0.20 per regular hourIAF is $0.30 per OT hourIAF is $0.40 per DT hourI set them up for hourly but of course it charges both regular hours and OT hours. Does anyone know how I could set up these deductions? Thanks,TF 

I have my employees setup to accrue a maximum of 40 hours of sick time/PTO per year.  When I ran a Paid Time Off List report today, I have employees that accrued more than that.  What am I doing wrong?  I attached a screenshot of one of my employees setup screen.Thank you!

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Using QB Desktop 2024 Enterprise Contractor edition.  After entering all payroll details, I am unable to click "create paychecks" on the final payroll screen.  If I de-select direct deposit, then I am able to finish and create paper checks.  I have spent several days troubleshooting and even uninstalling QB from my desktop.  When I did that I was able to process one payroll with direct deposit but then it does the same thing again.  My QB is up to day and I have all the payroll updates applied.  PLEASE HELP!!!!!

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I have the most recent update, 22501 released December 19, which lists Washington tax rate changes for 2025, but those rates are not reflected in the payroll items list.

We have always paper filed our client1099s due to the cost of efiling through QB.  It is my understanding that depending on the number of 1099s it starts at 2.90 per 1099.  However, as you are probably aware, IRS is requiring efiling if there is an aggregate of forms for one taxpayer in excess of 10.  Does anyone have any suggestions about efiling outside of QB? Software that perhaps plugs in to QB?  I have looked at the new IRS portal system (IRIS) and the upload of csv files.  I called Intuit to see if there would be a way to export 1099 (NEC and MISC) to a csv file so we can upload.  The rep had no idea what the IRS portal system is.  Is there a way to export 1099 data?  Any suggestions would be greatly appreciated. Thanks,Lisa

I am trying to set up payroll.  Everything is done with the exception of payroll history.  When I try to go in and add it, I get a message that says "Somethings Wrong" check back later.  I have been dealing with this for a week and noone can figure it out.  Anyone have this problem?

The Quickbooks Bot told me PandaDoc, HelloSign, and SignNow were all apps that would allow me to add an e-signature to paychecks. None of those pop up when I search for them in the app store. Can anyone recommend a third party app that will allow me to add an e-sig to paychecks that is currently available to connect to Quickbooks?

I am currently using Intuit Online Payroll. I'd like to migrate all of my employee profiles (personal information, wages, tax info, etc) into Quickbooks Desktop Enterprise. How can I export the data from Online Payroll into Quickbooks Desktop? I have exported it into an Excel file, but I'm not able to import it into Quickbooks Desktop.

trying to do paychecksingle employeepay by Qwhen I go to create paycheck it hsa ) tax info and saysUPDATE LATEST TAX TABLEwhich I have donethis happened last Qwhat is problem??

Looking for some easy but clear and accurate way to handle cash bonus payments in the payroll system. Let's say employee A did something that warranted a bonus payment and management chose to pay in cash for the impact that cold hard cash gives more than a paper check. So A gets a $100 bill for a reward/bonus. Now we know that this $100 is taxable, so we need to get something on payroll that will calculate tax on this $100 ... but we don't want to give A another $100, so we need to back out the $100 but this "backing out" must be non-taxable because we wanted to record the tax on the $100 and we don't want to cancel out the tax on the $100.  I remember that Paychex had a simple way of this "in and out" payment, but I don't see anything in QB to handle this, so I'm looking for some suggestions & comments. I guess we'd need to create an income type account for "Cash Bonus" that is subject to tax, and then a "Bonus Reverse" deduction that is non-taxable to include

I can't no longer export approved time from quickbooks time to quickbook online to do payroll. Please advise. 

I need the Retirement Box on my W-2 to show as unchecked this year. I tried going through the W-2 annual filings which allows you to make the retirement plan "Inactive" but it still shows up on the W-2 even with inactive checked. Then I tried to update my 401k plan in the Payroll Setup area, but when I try to turn off my  401k, it tells me my "401(k) plan is managed by Guideline" and I have to edit it on Guideline's website. BUT, I don't use Guideline. All of my retirement is handled by me on Fidelity. Further, I wrote to Guideline to ask them if they have an account with me and they don't.  So, my question is - how do I get that 401k box to show unchecked on my W-2 this year? Also, tried editing payroll items under "Lists" making the 401k inactive - and that didn't affect the change on my W-2 either. I have not taken a 401k deduction this year so that would not be the reason it is showing up, either. Is this a glitch? Or is there some way to get it to hav

I have Quickbooks Desktop assisted payroll. I need to correct a deduction for an employee contribution to an HSA account in a payroll I ran earlier this month. I deducted a pre-tax deduction for an HSA from an employee's paycheck by mistake. I need to correct my payroll liability and reimburse the employee the amount. I know the employee with not get the full amount as I need to make sure the reimbursement gets taxed (as it was previously taken out pre-tax). I found some previous threads which seemed to describe something close to my problem and were somewhat helpful but now I can't seem to find them again. But I had some additional questions too.-When setting up a new payroll item which I plan to call "Reimbursement for Employee HSA deduction", I am not sure how what expense account to have this payroll item affect? I assume just "Payroll liabilities"?-And when setting up the item, I am not sure what to choose under tax tracking type. Would it be"compensation" which is one of the opti

The notice was received and last updated on December 14th. Seems to be just stuck with no movement for a response or resolution.

We pay semimonthly on the 1st and 15th. I ran payroll today for the direct deposits to process with the 1st being New Year's Day. The checks got dated 12/31, but they need to be 1/1 to not be included in 2024. Can I change the dates after the payroll has processed?

I want to keep Quickbooks Desktop.  I do not want Quickbooks Online

We purchased QuickBooks Online; however, we were waiting until after the new year to migrate to the new system.  Our QuickBooks Desktop account is active until March.  We are trying to submit Payroll from QuickBooks Desktop; however, it says we need to "Reactivate" our subscription.  There is also a button to Verify, which we have done as well.  After selecting "Reactivate," it says our subscription is active.  We close out of that screen, but the forms still do not open and we see the same error message to Reactivate or Verify.  The left column says that our subscription is inactive; however, in our Intuit accounts, it says it is active.  Please help us figure out how to continue to use QB Desktop until we officially migrate to Online.  Thanks!

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