Reports and accounting
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We use Project Cost accounting and the Estimate versus Actual reports on a daily basis. Most of our projects consist of estimates for equipment, freight and labor. My question surrounds ensuring the actual costs are reporting against the corresponding estimate line. For equipment and freight this is generally not an issue as the actual costs are generally coming from purchase orders, bills or inventory, all of which require we input a Product/Service and Description (which corresponds to the estimate descriptions).The issue surrounds labor costs. We use ADP which requires us to input payroll costs into QBO via a journal entry. Since the journal entry format does not include Product/Service and Description, any costs associated with the journal entry are assigned to a line by themselves on the Estimate report and do not have any description. I'm assuming that a Product/Service description is needed to assign these costs to the corresponding line. Ultimately the bottom line is
I am in IT, and want to make sure we have a secure means for outside folks to share their bank account numbers with us, without relying on email and the like. Just as QuickBooks provides a secure means for folks to pay their invoices, I wonder if there's a form that QuickBooks provides that would let them input privileged banking data in a secure way.
I have Quickbooks Desktop Enterprise 2024. The vendor 1099 summary report includes only checks written to the vendor. Is it possible for this report to include both credit card payments and payments by check?
The bank balances in my chart of accounts are incorrect. However, the registers and the balance sheet agree and are correct. Why is the chart of accounts wrong and how do I fix it? I have re-booted, I have installed current updates. I even cleared cache. Tried chatting with support, but obviously I did not have the agent's full attention. After repeating my question to her twice, I waited and waited for a response....nothing. So I left the chat since she couldn't see fit to respond to my 2nd answer to her question. My time is valuable, we pay for support and we get trash support - this is nothing new.. Does anyone out there have any suggestions? My thought is maybe rebuilding the file? Thanks.
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Currently the verification code is sent to my phone. My co-worker needs to be able to receive a verification code when using Bill Pay when I am out of the office. How do I add a number, or change it to our shared email?
We have 2 employees who are owners and have the additional pay type "S-Corp Owners Health Insurance" on and it's populated with our monthly health insurance premium for our monthly payroll. In the PL report this expense show up under Company Contributions -> Health Insurance as Payroll Check transaction type in the Payroll Expenses:Company Contribution:Health Insurance account. It also shows up Payroll Expenses -> Wages as Payroll Check transaction type in Payroll Expenses:Wages with the Memo "S-Corp Health Insurance - Company Contribution" account. Why are there 2 entries for the same expense? How can this be fixed? Thanks.
I file as an S Corp. There are 2 owner-employees and 1 salaried employee paid bi-monthly on the 20th (Day 1-15) and 5th (Previous month Day 16-End of Month). Employer pays half of the employees health insurance (my accountant said it's easier not to account for the half paid by owner-employees paycheck, IE no deductions/contributions on owner-employees' payroll). I pay for health insurance on the 1st. Employees first payroll for a pay period in that month is on the 20th, which there is an Employee Deduction for half of insurance and a Company Contribution for the other half. On the 5th of the following month, the remaining balances are paid with the payroll for the 2nd half of the previous month. My P&L current shows the full health insurance premium debit (the actual expense from bank account) under a Health Insurance account. Then under Payroll Expenses, there is a duplicate debit for health insurance (the Company Contribution form payroll). My Ba
I have a recurring issue on a few accounts that have to do with how the AR was originally journalized back in 2015. I have transactions within a customer that net to $0, however I don't know how to clear them so they disappear from the report. The only complexity here is that there are journal entries involved. I know how to clear invoices/payments with discounts and credits, but I don't know how to clear the below. Again, the accounting impact is $0, but it makes the detailed reports messy/conviluted.How do I clear for good? THanks,
We are a non-profit club that puts on events for our members. I needed to generate P&L reports for each event. My solution was to create tags for each event and then apply those tags to the applicable transactions. (99% of our transactions come into QB from PayPal or our Bank checking/savings accounts.) The tags worked great, and I loved the Tag page. For example, when categorizing a PayPal transaction, I just needed to either type in a new tag value or select from a dropdown of existing tags. Now that tags are going away, I followed directions and created an Event custom field and checked all the boxes it would apply to (e.g. Expense, Bill, etc.) Problem is I only see this field if I am creating a new expense. It doesn't show when categorizing PayPal or Bank transactions and it also doesn't show if I'm doing a new deposit. What am I doing wrong? I have the essentials subscription, but am willing to upgrade if that is needed to either make Custom fields work or if anyone has
Hello, Recently my client (501 (c)3) printed their Balance Sheet and Profit and Loss reports and the titles had automatically changed to Statement of Financial Position and Statement of Activity. However when I go into their QBO account as the accountant and print the same report it still shows Balance Sheet and Profit and Loss. I checked the settings and the company type is properly set to Nonprofit. We are not sure how the switch happened and for consistency I would like to print the reports to match what my client prints. We both use the same process, the only variable is that I sign on as the accountant and they sign in as a regular user.What I don't want is to manually change the title to match theirs every time. So any suggestions? Thanks!
I am a 'mom&pop" landlord, and we have an irrevocable trust. Can I use a single account to track income and expense for those two plus our personal finances?
I have just discovered the Projects function and thought that it would be perfect to track events or, in my case, productions (we're a nonprofit community theatre). In my searches I found this post from 2019 that seems to indicate this is NOT possible (though I'm not sure why). We have been using Classes to track all income and expenses related to each production, and that works OK. But the reporting is a huge hassle, requiring lots of Excel work to make the reports presentable. So I created a Project for a show with the Customer being the name of the theatre. Then I added a few historical transactions to it by selecting the appropriate project for each transaction. The Project Overview doesn't reflect any activity, however. The transactions only show up when I dig down into Transactions on the Project screen. Why are these transactions not captured for the Overview or any reports?
Hi - I am very new to QB. I would like to create a budget using our yearly totals versus monthly. Is there a way to do this?
Hello, We have two company instances in QBO (Company A and B). In company A, I am able to record, for example, a $1,000.00 bulk deposit into our bank by matching and selecting all the customer invoices that comprise that $1,000.00 bulk deposit. In the bank general ledger, the deposit appears as a single line item of $1,000.00. In company B, however, the same situation as the above will appear as multiple customer deposits that comprise the $1,000.00 in the bank general ledger as opposed to a single "debit" to our bank balance. Is there a setting in QBO that allow company B's treatment of the customer deposit to mirror company A's deposit presentation (as a single). Please see the attached image as an example of what I want the genera ledger to look like.
WE USE AN ITEM "PERIODIC CHARGE" AT 0.00 TO LET THEM KNOW WE WILL CHARGE THEIR CREDIT CARD. I WOULD LIKE A REPORT THAT SHOWS THE WHOLE INVOICE TOTAL - OF JUST THE CUSTOMERS WITH THE PERIODIC CHARGE ITEM. I AM HAVING AN ISSUE SINCE THAT IS ZERO.
