QuickBooks Q&A

I have an issue with Quickbooks interpreting my bank transaction history incorrectly. I am using third party payroll processing that charges my bank account biweekly for 3 charges: Tax liability, Direct deposit for employees and processing fee. Online banking shows these transactions as credit: Tax liability $(1500.00); Direct Deposit $(6,000.00); Processing $(200.00). When it imports to the quickbooks my transaction history comes up as follows: Tax liability -$1500.00; Direct Deposit $6000.00; Processing -$200.00. During the sync, QuickBooks changes credit type of transaction to a debit type of transaction. Now this presents issue in tracking my payroll expenses. From my bank, during payroll i spend $7,700, however if i run P&L in QuickBooks, it shows that i MAKE $4900 in payroll.  How we can fix this unintended transformation from credit to debit when the transaction comes into QuickBooks? Thank you

When I enter a paycheck in Q/B Online is that the correct date or the date when the employee cashes the check?

I am a law firm and need to bill in tenths of hours but invoices convert to hours and minutes. How can I set so that invoices reflect tenths of an hour vs hours and minutes?

I added the company credit card to QBO to see the transactions and to categorize them. The card stopped updating in QBO so I tried to make it inactive and put it in QBO again so it would update.When I made the original credit card inactive, I believe QBO carried the balance to the new card as the opening balance. I did not realize this and reconciled the new card account in QBO from the very beginning. This caused QBO to show duplicate transactions for my credit card.  I zeroed out the duplicate transactions, but that did not solve my problem.  The balance for the card account in QBO is now different than my actual balance on the card. I tried to look at the opening balance, but I believe I may have deleted it trying to correct it.At this point, I cannot get the card to reconcile, cannot get the balance to match, cannot find the opening balance, cannot find the journal entry (if there is one) and have made a huge mess with the credit card.What is the best way to correct

I have numerous clients to file 1099's for.  We use a third party app outside of QBO to do all the filings. But for my QBO clients, I can't get a report with all the 1099 info I want without going into the "Prepare 1099s" function.  An agent told me the other day (when I was sorting out a PR billing question) that if I do this, that QBO will start a PR subscription and we'll get charged in addition to that for an (uncompleted) 1099 filing. Is that right?  I don't think I have seen this before. IOW, can I start the process, go as far as getting the reports, and cancel out before filing and not get charged? Or has it changed? (Intuit's usual tricks.) Thanks.

Processed a customers credit card, it shows in my merchant account as processed and funded, but there is not a record of it in the customers account.  Where can I go to correct this and how do I correct it?

Followed the instructions step by step, but they don't address the differences between Copies A, B and C, all of which are required to not only file, but to send to my contractors in the mail.

I'm trying to print my W2s. I ordered 2 part W2 paper from Intuit Quickbooks. It doesn't give me the options to print on 2 part paper. The only options are plain, 3 part or 4 part. Is there a setting to add 2 part paper? 

We have four employees that continually have problems clocking in.  We fix it and then it happens again.  While troubleshooting with one employee today, I looked at their permissions in QuickBooks payroll and they were not invited to Workforce and permission for Time was turned off.  Is there a problem with Workforce and QuickBooks Time?  We're using QuickBooks Plus.

My Condo Association uses QB to manage HOA Fee collection and Vendor Payments.We're in the process of moving from QB Pro 2016 (desktop) to QB online (simple start). Association members are defined as customers and invoiced for monthly HOA Fee payments. On occasion an association member will make a purchase on behalf of the association (e.g. snacks for a meeting, postage, etc.) and needs to be reimbursed. Historically this reimbursement is done outside the Customer Billing/Payment Cycle by simply writing a check. In some cases a vendor (with same name) was created to server as payee.  In a few cases it appears the payee entered was automatically added to "Other Names" (a desktop feature). Is there a better alternative, that doesn't require me to create a false vendor? Thanks

Our business took a private loan secured by real property.  We need to generate a 1099-INT to show the interest payments we made to the lending party.

If I make ex-employees inactive (that DID work for us in 2024) will QuickBooks still generate a W-2 for them? Or do I have to keep them "active"?

"(Error code:0)" "Failed to subscribe please try again later." and "Unable to process your request at this time" I Googled the error message and nothing is coming up. Anyone have advice on a workaround?  

I used QuickBooks Desktop version 2020 through February 2024.  It no longer seems to work now.  If I activate QB Online, can I import my 2020 company file so I can access my Balance Sheet and P&L?  I need to provide that information to my tax accountant

I recently added a new CD to my chart of accounts and went through the steps to connect it to my bank (US Bank). It all went smooth and shows it is connected, however, it is not pulling in my interest transactions and I have had to enter them manually. Things I have done: used a private browser and tried to reconnect, used my regular browser to reconnect Notes: When I go through the reconnection steps, it shows the CD account, along with my checking and savings, checked in the step where it asks which accounts and what you would like to connect. In the next step where you would select which accounts to connect, it only shows my checking and savings account connected and does not give me the option of my CD account. *I am using Quickbooks Online in the US. The product dropdown would only give me international as an option. Any help is appreciated.  Thank you.

We attempted to upload W-2s using a .txt file which was created in excel after doing the interview for the state of MD.  However, when we tried to upload this file to the new MD Tax Connect Portal using their "Transmitter Transactions and File Bulk Returns" feature under botht he test and submit options, we received the following two errors:R200008 - Record RF is Required.R100005 - Record RF Should Be The Last Record. We looked through their instructions but did not find any solutions.  We opened the .txt file to view the data and the issues seems related to how the file is generated from excel, which is a Addin from Quickbooks Desktop.  The portal instruction on uploading W-2s can be found here: https://www.marylandtaxes.gov/forms/24-forms/Reporting-W2-Instructions.pdf We have done this previously for many years using their older bulk upload website with out error

Is there anyone that can go on line or call me to help me refile w2 and w3 to state of illinois and feds. I E Filed everything then my account told me I needed to include my employees yearly health care cost. It was the first year we provide and didn't realize I needed to do

subscription problem , i locked out of my account , disabled

I started using PayPal 2.0 about 60 days ago, and I have discovered a problem, but I'm not sure what is causing it. I download entries from PayPal using the 2.0 app, and I code them to the correct account.  Many payments we make through PayPal are contractor payments for work they have done.When I started working on my 1099's, I noticed that the PayPal entries are in the contractor's account twice, but I can't figure out why or how to correct the problem. I have to get this resolved so I can report the correct 1099 information.Has anyone seen this problem, or is it something that I have done incorrectly, and if so, how do I fix it? ThanksEJ

I am using Quickbooks online. I want to pay multiple bills to one vendor and display the details of each bill on the stub part of the check.  I cant seem to do it. If I put the details in the memo section it does not display on the check stub. I need to tell the vendor which bills they are getting paid for.  Can someone help me.

I am using Quickbooks online and I am new when using this version. All my services are listed but when I "Add a Bill" and try to select one of my services all I get is a plus sign under "Item Details" and I cant select any of my services. Can you help me figure out why my products and services are not displayed when I create a bill?

I pay commissions to multiple vendors at one time through one bank transaction and have found that it is easier to key the vendors through a journal entry than to create an expense for each.  However, after doing this for the first time I have noticed that the expense is not showing up in the vendor details.  These payments have to be tracked for 1099 purposes.  Will this method not work?

I just reopened a Quickbooks Payments merchant account connected to QBO invoices. The current default for Payments on invoices is "off", and I have to turn on Payments for each individual invoice.  Is there a way to change the default for Payments to be "on"?

How do I get past Error 15271?  I logged out and logged in as Administrator and then went to Payroll and selected Get Updates. It said I have the most recent version and to update again before 1/21/2025 (it's 1/24 today!!).  When I go to Pay employees, it still says I haven't updated in over 33 days!!!  If I try to do payroll, it does no calculations for taxes whatsoever.  This keeps happening when I need to update and because of its frequency as well as the exorbitant prices Intuit is charging to payroll processing, I may just hire a local payroll company.   How do I get this stupid thing to update?

How do I create the w2report text file for Missouri in Quickbooks Desktop. I can't find this anywhere.